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Assistant Office Manager
NADAP New York, NY
Other | Social & Legal Services 7 Months Ago
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NADAP is Hiring an Assistant Office Manager Near New York, NY

Overview

NADAP, Inc. is a multiservice non-profit agency dedicated to helping people with medical, behavioral health and social service needs to become self-sufficient. NADAP programs assist disadvantaged populations in New York City and Nassau County. NADAP's services include health insurance enrollment, assessment, care coordination, case management, professional training, job preparation and placement services. NADAP is dedicated to building a culturally diverse workforce, one that aspires to promote an environment that welcomes and supports diversity, equity, inclusion and affirms equal opportunities for all. Visit us at www.nadap.org. 

Position Summary

Manages Office Services operations, facility services and staff out of SUCAP's main location. Assists Operations Manager in all aspects of Office Services; oversight of Administrative Assistant and Operations Clerk.

Responsibilities

  • Oversees and delegates work to assigned staff; monitors workflow, productivity and performance; addresses performance problems promptly; conducts and documents regularly scheduled supervision; provides constructive performance feedback; completes and delivers performance appraisals. Participates in the interviewing and selection process of new Office Services employees.
  • Completes assigned daily/weekly reporting for Office Manager and Director. Oversees Office Services team's completion of data entry and daily reports.
  • Assist Operations Manager troubleshooting IT issues for the department; ensuring ticketing procedures are followed and monitored; liaison with NADAP IT and HRA IT departments. Direct oversight of Administrative Assistant with IT functions.
  • Assists Operations Manager (OM) with the Payment and Claiming System (HRA PaCS): When directed, or in the absence of OM, reconciles proprietary contractor fiscal database with NADAP's SUCAP database reflecting client-related activity to ensure that timely, accurate invoices to contractor result in prompt payment to NADAP for deliverables conducted.
  • Financial Services: Assists in managing department budget in collaboration with Management; monitors expenses to maintain balanced budget; oversees accounts payable processing including receipt of invoices, timely processing, appropriate allocation coding; troubleshoots invoice and payment issues; serves as custodian of petty cash.
  • General Operations: Oversees on-and off-site document storage; follows document retention policies; obtains quotes on goods and services as needed; implements quality management activities to ensure accuracy and quality of services; serves as safety representative for fire and workplace safety issues; maintains building/office/file security; fulfills meeting room requests by scheduling rooms with HRA, ordering food and setting-up audio-visual equipment when needed; manages other events as requested; coordinates messenger schedule for delivery requests and Fedex mailings.
  • Assists Operations Manager and Director onboarding new staff; preparing workspaces, supplies, manuals, etc.
  • Assists with department event planning; ordering and event set-up and clean-up.Facility Services: Supports Operations Manager to ensure maintenance and repair for assigned location including cleaning and trash removal and exterminating; troubleshoots problems with building services; maintains office furniture and equipment; ensures maintenance contracts when appropriate.
  • Office Supplies: Oversees supply orders and coordinates planning with the corporate office, gathers order requests, obtains administrative approval, places or monitors placement of order; documents receipt, storage and inventory of supplies; follows up on incomplete and problem orders; monitors and ensures competitive pricing.
  • Policies and Procedures: Develops and documents policies and procedures; reviews and updates procedures as needed.
  • Performs other duties as assigned.

Qualifications

Education: High School

Experience: 3 years

Supervisory experience required

MS office experience required, database experience preferred

Job Summary

JOB TYPE

Other

INDUSTRY

Social & Legal Services

POST DATE

08/19/2022

EXPIRATION DATE

12/12/2022

WEBSITE

nadap.org

HEADQUARTERS

NEW YORK, NY

SIZE

200 - 500

FOUNDED

1971

TYPE

Private

CEO

JOHN A DARIN

REVENUE

$10M - $50M

INDUSTRY

Ancillary Healthcare

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The job skills required for Assistant Office Manager include Scheduling, Data Entry, Planning, Coordination, Collaboration, Interviewing, etc. Having related job skills and expertise will give you an advantage when applying to be an Assistant Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Assistant Office Manager. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Assistant Office Manager positions, which can be used as a reference in future career path planning. As an Assistant Office Manager, it can be promoted into senior positions as an Office Manager that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Assistant Office Manager. You can explore the career advancement for an Assistant Office Manager below and select your interested title to get hiring information.

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If you are interested in becoming an Assistant Office Manager, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Assistant Office Manager for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Assistant Office Manager job description and responsibilities

An assistant office manager's duties mostly revolve around performing clerical tasks, such as organizing and maintaining accurate schedules and documentation, obtaining office supplies and equipment, arranging meetings and appointments, preparing reports

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Assistant office managers are professionals who coordinate and organize office procedures and administrative duties.

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Communicated frequently with vendors to ensure timely and accurate delivery of office supplies and services.

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Coordinate office staff activities to ensure maximum efficiency. Ensuring timely and accurate reporting and managing office budget.

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Oversee adherence to office policies and procedures. Require administrative tasks such as managing supplies, planning meetings, and organizing the office.

03/11/2022: Boston, MA

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Assistant Office Manager jobs

Partner with HR to maintain and update office policies as needed.

03/13/2022: San Francisco, CA

Be organize when it comes to paper filing and archiving of files.

01/28/2022: Laramie, WY

Become proficient with Microsoft Outlook, Excel and Word.

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Gain relevant office management and processes experience.

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Use project management software to deliver accurate reports.

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Step 3: View the best colleges and universities for Assistant Office Manager.

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