Brand Overview: ascena is a leading national specialty retailer offering apparel, shoes, and accessories for women through our brands Ann Taylor, LOFT, and Lou & Grey, Lane Bryant and Cacique. We operate ecommerce websites and over 1200 stores throughout the United States. Ready to apply? We currently have an opportunity for a Executive Assistant to join our team located at our Times Square Tower-ANN-New York, NY 10036. Position Overview: About the Role: The Executive Assistant is responsible for providing world class administrative support for company executives to ensure they can efficiently accomplish key tasks and company initiatives. The Executive Assistant will manage the executive’s daily calendar, including scheduling meetings, managing agendas, and coordinating travel arrangements. The Executive Assistant should be a professional individual who is always well-presented, as they will be dealing with both internal colleagues and external visitors on behalf of their leadership team. Executive Assistants also train other administrative staff on company policies and best practices. Ultimately, they will contribute to the efficiency of our business by providing individualized and timely support to executive members. Roles & Responsibilities Acting as the point of contact between executives and internal or external colleagues Calendar Management – balancing complex executive calendars and schedules Travel Management - booking travel arrangements and preparing detailed travel itineraries Expense Management - process expenses and prepare weekly, monthly, or quarterly reports Supply Management – manage office supply needs and requests from leadership and teams in partnership with administrative community, ensuring organization of office supply inventory Conference Room Management- organizing meetings, booking meeting space, and arranging for seamless meeting execution Manage and organize files, reporting, and ensuring data accuracy for all executive documents Campus Floor liaison – manage daily and weekly communication to leaders and teams on designated floors, including COVID protocols and maintaining weekly office entry tracking system Active listener and learner to establish clarity and familiarity across department functions within the company to communicate with them effectively and accurately, including Product Life Cycle and Executive Meeting cadence Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc. Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently Format information for internal and external communication – memos, emails, presentations, reports Screen and direct phone calls and distribute correspondence Manage information flow in a timely and accurate manner An ideal team member will be able to work well independently but also be flexible enough to be directed at times Requirements 5-7 years working experience as an Executive Assistant, Administrative Assistant, or similar role. Advanced computer skills including Microsoft Office 365 – Word, Excel, Outlook, and PowerPoint required; Proficiency with HRIS systems and applicant tracking systems strongly preferred Outstanding organizational, prioritization and time management skills Willingness to enthusiastically complete both high-level and low-level tasks Ability to communicate clearly and concisely, both verbally and in writing Commitment to achieving a high level of accuracy and attention to detail Professional discretion and confidentiality Problem-solving and decision making Proactivity and self-direction Interpersonal skills; must operate well in a team environment No-task-too-small approach to the work Exemplary references Schedule: Monday to Friday Education: Bachelor's (Preferred) Work Location: New York City, Times Square Campus The target salary for this role is: $95,000 - $110,000 Actual compensation within that range is influenced by a wide array of factors including, but not limited to, skill set, level of experience, and other job-related factors. Location: Times Square Tower-ANN-New York, NY 10036 Position Type: Regular/Full time Equal Employment Opportunity The Company is committed to hiring and developing the most qualified people at all levels. It is our policy in all personnel actions to ensure that all associates and potential associates are evaluated on the basis of qualifications and ability without regard to sex (including pregnancy), race, color, national origin, religion, age, disability that can reasonably be accommodated without undue hardship, genetic information, military status, sexual orientation, gender identity, or any other protected classification under federal, state, or local law. We do not discriminate in any of our employment policies and practices. All associates are expected to follow these principles in all relationships with other associates, applicants, or others with whom we do business. Ascena is a leading national specialty retailer offering apparel, shoes, and accessories for women through our brands Ann Taylor, LOFT, Lane Bryant and Cacique. We operate ecommerce websites and over 1,200 stores throughout the United States. To reduce potential fraud, we remind all applicants: • It won’t cost you money to apply for a job with us. Our brands will never ask for money – that includes a wire transfer or a credit card. There will be no charge for equipment, background checks or other expenses in submitting a job application with us. • We will never ask for your bank account information as part of the interview process. Your bank account information should only be entered during the onboarding process after you are hired to set up direct deposit of wages. • Interviews will be conducted in-person or through a secure video call, using a teleconference application that uses email addresses only (not telephone numbers). • Watch closely for email addresses with misspelled or “spoofed” company names in communications during the interview process. Examples of suspicious addresses include “Info@company.net” instead of “Info@company.com,” and misspelled company names like “Info@companie.com” or “Info@compaany.com.” • If you do apply to our Brands through an official job board site rather than using our official website (https://www.ascena.com/home/our-careers/work-with-us/), report suspicious communication immediately to the site or platform used to submit your job application (such as an official job board site). • If you have any questions or are not sure if you’ve applied to our Brands, please reach out to myHRSupport@AscenaRetail.com to confirm. • If you believe you may be a victim of a scam, please contact your local law enforcement.