Administrative Assistant

About MVM, Inc. Service, Support, Success are the pillars upon which MVM’s founders built the company, and they continue to serve as MVM’s core values. Along with our uncompromising insistence on integrity and ethical business practices, these values make us the service provider of choice for our customers and the employer of choice for our dedicated team members. Working at MVM, Inc. takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally. We seek employees who are passionate about serving and making a difference in lives of others. We are looking to add an Administrative Assistant. If you can envision joining a team where you will have the opportunity to provide mission driven results; then we are looking for you! Here’s what you need to be successful in this role: Coachable - Open to constructive criticism, with a strong desire to implement and sustain feedback by others Customer service orientated - Understand the value of a relationship by building trust and relating to the customer to ensure the conversation progresses properly and on tract. Honest and have the integrity to do what’s right for our customers and for the business Curious - Actively seek information pertaining to our business, services and customer base Committed - Have the passion and perseverance for what you want to accomplish Willing to support critical duties - Support responsibilities that must continue to be performed during crisis situations and contingency operations What You’ll Get to Do!! The Administrative Assistant will be responsible for the day-to-day administrative functions such as answering and screening calls, calendar management, travel arrangements, ordering office supplies and other general administrative duties. The role will provide administrative assistance to managers, field and support staff and visitors as well as manage the day to day office responsibilities to ensure efficient operation of the office. This position will be responsible for confidential and time sensitive material. Key functions you will perform! Answer and direct phone calls to the right area or staff member. Greet and direct visitors, guests and employees. Reviews and submits expense reports for Transportation Specialists (TS). Gathers, reviews and submits hotel folios. Codes receipts on a weekly basis. Reconciles and submits monthly credit card expenses. Monitors status of employee contract-required credentials and sends out monthly renewal notices; Verifies driver’s license, CPR/First Aid, Influenza, and TB testing on each employee. Reviews toll road invoices and pays for charges incurred by company vehicles. Assists in reviewing TS timesheets after hours have been entered into the system. Receives, sorts and distributes mail and packages. Prepares monthly surveillance reports with findings. Submits invoices to corporate requesting payment for vendors. Reviews personnel status report and updates personnel’s availability in Mercury System. Sets up appointments for DHS personal identity verification card issuance. Issues ID cards for UAC and visitor badges. Manages office supplies and reorders, as necessary. Ensures the reception area, meeting rooms and common areas are neat and clean. Performs other duties as needed. What you will need to have: Possess an Associate degree in an appropriate discipline from an accredited university (a high school diploma with an extra two or more years of relevant experience may be substituted for an associate degree) and, Have at least two years of experience working with computers (a minimum of four years of experience is required when a high school diploma with two or more years of relevant experience is substituted for an associate degree) Intermediate computer skills including Microsoft Office Suite (Word and Excel). Possess a valid and current driver’s license. Inventory or surveillance software experience preferred. Clearance: Applicants selected will be subject to a Government background investigation and may need to meet eligibility requirements for access to classified information. Security Requirements: U.S. Citizenship Ability to obtain/maintain a Security Clearance Favorable credit check Preferred Qualifications: Active clearance is preferred Ability to deliver the highest quality of work under extreme pressure Strong organizational and communication skills Analytical and problem-solving skills These requirements are thoroughly reviewed during the employment screening process. Acceptance for this opportunity is dependent upon meeting all qualification/selection criteria. We Offer… Paid training, fun, talented and driven teammates Knowledgeable, encouraging and present leadership A diverse and community-minded organization Career growth and learning opportunities for aspiring minds A competitive benefits package, and fosters a highly skilled, energized and empowered workforce. Due to the high volume of applications received, the Recruiting Department will contact you directly, should you be selected to advance in our recruitment process. If you have what it takes, apply now!! For more information about the company please visit our website at www.mvminc.com MVM is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class.