JOB SUMMARY

Under general supervision, performs routine clerical, accounting and administrative work including basic coding of financial and accounting information in accounts payable, accounts receivable, budget and cashiering. Responsible for vendor/provider accounts of the Muckleshoot Tribal School.

MAJOR TASKS AND RESPONSIBILITIES

1. Provide specialized and/or technical information that requires moderate interpretation of established policies, procedures and guidelines to internal and/or external customers. Some incumbents may have to deal with sensitive and/or potentially volatile situations.

2. Compile data that may require information searches through files, contracts, records, or computer files; summarize and prepare reports.

3. Perform basic numerical calculations involving accounts payable, accounts receivable, cashiering, reconciliation of accounts, monitoring of routine expenditures, budget and/or other applications.

4. Perform basic coding of financial, accounting and/or budget information.

5. Establish, maintain, modify, retrieve and track financial, accounting and/or information using a variety of methods.

6. Enter, obtain and/or verify financial, accounting and/or information following established methods and guidelines.

7. Provide technical assistance to customers with regard to appropriate and applicable policies, regulations, contracts, and laws.

8. Maintain inventory, order, collect and distribute supplies and/or equipment.

9. Process documents that may require attaching related correspondence or information; select mail to handle personally where the response requires specialized knowledge of the assigned function; identify priority and/or time-sensitive matters; and maintain security and confidentiality.

10. Complete meeting and travel arrangements.

Other Duties

1. May compose, draft, type and/or word process, proofread and edit documents, contracts and/or correspondence.

2. Conduct orientation and/or training for both internal and external customers.

3. May provide administrative support to other work units as required.

4. Because of the Tribe’s commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.

EDUCATION - EXPERIENCE AND TRAINING FOR POSITION

Required: • Graduation from a high school or equivalent with specialized course work in general office practices and supplemented by college level courses in accounting.• Two (2) years of related experience.

Special Requirements: • Incumbents must pass a criminal background check, a drug screen and meet all health and immunization requirements required by federal, state or Tribal laws and regulations. • Required to obtain satisfactory results on a pre-employment physical examination, including a tuberculosis screening.

SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION

Knowledge of: • General office principles and practices. • Software applications relative to the position assignment. • Proper English grammar, usage and spelling. • Word processing and spreadsheet applications. • Basic accounting and mathematics.

Skilled in:

• Keyboarding (speed required may vary according to position assignment). • Communications (oral and written). • Interpersonal and human relations. • Problem-solving. • Effective customer service  in person and via telephone (discretion, patience, etiquette, professionalism). • Using 10-key machine by touch. • Numerical analysis. • The operation of a variety of office equipment, such as fax machine and copier. • Acquiring knowledge of specialized terminology relevant to position assignment. • Conducting research for a specific work assignment.

Ability to:

• Follow through on assignments.• Maintain confidentiality of sensitive matters. • Follow oral and written instructions. • Adapt to frequent interruptions and changes in workload demand.• Take initiative.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually moderately quiet.

Licenses or Certifications Required