Job Title: Accounts Receivable

Company Name: Frank Mayer & Associates 

Location: Grafton, WI

As the Account Receivable, you will prepare, record, verify, analyze and report accounts receivable transactions. In this position, you will maintain accounts receivable and month-end reports and perform various credit and collection functions. This position will also have the responsibility of assisting the distribution department.

Essential Duties and Responsibilities:

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

Accounts Receivable Responsibilities

• Maintain customer and job files. Assign job numbers and set up network folders.
• Enter sales orders into the accounting system. Verify the accuracy of sales orders, including pricing, customer terms, and billing information.
• Coordinate customer invoicing, process customer payments, and correspond with customers as necessary to keep accounts updated. Access customer websites for purchase orders and invoicing.
• Monitor and maintain accounts receivable aging. Perform collection activity as needed.
• Maintain ongoing communication with various areas regarding; the status of the job, special billing/invoicing requirements, and client billing requests.
• Prepare month-end reports and reconciliations.

Distribution Responsibilities

• Receive and record shipping requests, and enter item maintenance and client orders into the shipping system.
• Locate shipping service, obtain rate quotes, and schedule shipments for domestic and international shipping.
• Prepare shipping documents; bill of lading, address labels, commercial invoices, certificate of origin, and documents about Letters of Credit.
• Reconcile and maintain physical inventory records of products. Follow-up on shipment deadlines.
• Provides status reports to internal team members and clients, including shipping status, P.O.D.s, storage, and inventory reports. Review and authorize client freight bills.
• Negotiate shipping contracts, discounts, and tariff agreements with freight carriers.

Required Skills/Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Excellent verbal and written communication skills.
• Ability to calculate figures and amounts such as discounts, interest, commissions, and proportions.
• Ability to read and comprehend instructions, short correspondence, and memos.
• Requires the ability to operate a wide variety of standard office equipment, such as a computer and keyboard, a calculator, telephone, FAX, photocopier, etc.
• Follow and comply with all safety and work rules and regulations. Maintain departmental housekeeping standards.

Education and Experience

• Requires a high school diploma.
• Associate’s degree with an emphasis in accounting preferred.
• At least one year of related work experience.

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