1 Contract Specialist Job in Bozeman, MT
Sorry! This job is no longer available. Please explore similar jobs listed on the left.
Montana State University is Hiring a Contract Specialist Near Bozeman, MT
- Review departmental contracted services agreements (CSAs) and departmental purchase orders (DPOs). Provide guidance and instruction to requesting department to ensure accuracy and compliance with contracting policy. Assist with preparation or prepare these forms as needed.
- Review vendor agreements at all dollar amounts to identify problems. Notate issues with terms and provide suggested language on agreement. Work with department and vendor to negotiate to mutually agreeable terms, collaborating with MSU Legal when necessary.
- Advise departments on contracting procedures. Provide day-to-day consultation and problem solving to resolve any issues.
- Provide consultations to departments on specialized aspects of contracting such as prevailing wage laws, warranties, workers’ compensation and independent contractor requirements, federal contract terms, and insurance requirements.
- Review draft contracts included on solicitations prior to release of solicitation if requested by Procurement Officers.
- Review Contracts and POs prior to routing for signatures to ensure accuracy. Ensure payment schedule is included and reasonable for services or goods requested.
- Develop statements of work and contract terms through research.
- Evaluate bidder’s exceptions to University’s terms and conditions on the invitation for bid or request for proposal; negotiate deviations with vendors and requesting department, consulting with MSU Legal and UIT when necessary.
- Investigate reports from contract liaisons of vendor performance issues to identify any contract breeches from agreed contract terms and conditions.
- Review and approve all contracts to ensure contract conforms to all current laws, rules, and policies.
- Update contract templates and eMACs as needed.
- Prepare contracts on Sole Source Justification purchases.
- Participate in public forums representing Montana State University describing University contract policy for both internal and external stakeholders. These may include training sessions to departments and individual meetings with department contacts or potential vendors.
- Investigate complaints from departments regarding existing contracts. This includes mediation of department/vendor disputes.
- Assist contract liaisons with monitoring current contracts for contract compliance (i.e. security, insurances, term of renewal, etc) and assist departments with performance resolution as needed.
- Serve as University’s main liaison on MSU-wide contracts and monitor contract for performance with assistance from campus departments utilizing contracts.
- Monitoring department’s compliance with contracting policy. Educate departments on contracting requirements as needed.
- Research regulation to guarantee contracts are updated & in compliance with federal & state laws, administrative rules, agency policies & procedures
- Identify potential cost savings to the University by promoting use of state term contracts.
- Participate in regular meetings with MSU Legal to remain current in legal terminology and contracting policy.
- Bachelor’s degree plus one year of full time (or part-time equivalent) work experience in a customer service setting with technical document and presentation writing, research and project management skills or an equivalent combination of education and experience.
- Demonstrated experience in processing business transactions and preparing the associated documents with a very high level of attention to detail.
- Experience providing complex instructions and guidance, demonstrating strong communication skills both verbally and in writing.
- Experience using personal computers and extensive knowledge of and ability to use Microsoft Office (Word, Outlook, PowerPoint, and Excel).
- Demonstrated experience providing exceptional customer service.
- Knowledge of the State of Montana’s procurement processes, including Montana Code Annotated (MCA) and Administrative Rules of Montana (ARM).
- Experience interpreting and applying state or other government laws, and administrative rules, division or department policies.
- Working knowledge of Banner Finance system.
- Demonstrated experience delivering effective training both one-on-one and in large group settings.
- Have the ability to use communication and actions that are most likely to have the desired effect on individuals or a group of individuals.
- Be a critical thinker and be able to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to a problem and apply the most appropriate course of action.
- Be an active listener and provide full attention to individuals inside and outside the organization, understanding various points of views, and asking appropriate questions to gather pertinent facts to arrive at a course of action.
- Provide leadership and be able to influence others to provide guidance to committee/team players (inside and outside the organization) for the best result.
- Be ethical, understanding differing points of view and being fair to the customers as well as the vendors in bidding and contracting.
- Communicate clearly, giving precise information to people inside and outside the organization to convey the correct agency rules/laws for the best results.
- Be responsive, coordinating many tasks at various stages of completion and acting in a timely manner on the tasks when others provide the pertinent information to move forward.
- Develop complete documentation, gathering information from relevant sources, recording information, maintaining written and electronic files and data and sharing the information appropriately.
- Establish and maintain interpersonal relationships that are constructive and cooperative inside and outside the organization.
- Be able to write effective contracts in English with knowledge of procurement/ contracting terms and clauses and when to use them appropriately.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html
Job Summary
Full Time
Retail
$61k-79k (estimate)
01/25/2023
02/16/2024
spectrum.montana.edu
Glenwood, NY
<25
Retail
Related Companies
The job skills required for Contract Specialist include Microsoft Office, Negotiating, Attention to Detail, Communication Skills, Collaboration, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be a Contract Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Contract Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Contract Specialist positions, which can be used as a reference in future career path planning. As a Contract Specialist, it can be promoted into senior positions as a Contracts Administrator IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Contract Specialist. You can explore the career advancement for a Contract Specialist below and select your interested title to get hiring information.
If you are interested in becoming a Contract Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Contract Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Contract Specialist job description and responsibilities
A contract specialist performs various administrative duties that are essential to the successful management and execution of contracts on behalf of organizations.
12/17/2021: Moline, IL
They evaluates, negotiates, and prepares contracts for projects, services, or goods.
02/11/2022: Fort Lauderdale, FL
Contract specialist reviews the terms and conditions for a contract and ensures that all parties comply with the guidelines and legal regulations.
02/16/2022: Alamogordo, NM
They negotiate terms, evaluate bids, and prepare contracts.
03/12/2022: San Jose, CA
Evaluate or monitors contract performance to define necessity for amendments or extensions of contracts, and compliance to contractual obligations.
03/13/2022: Galveston, TX
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Contract Specialist jobs
The most successful contract specialists have a strong knowledge of business financial best practices, an understanding of contract law, and possess a strong attention to detail.
01/22/2022: Champaign, IL
Excellent analytical skills are crucial to the effectiveness of contract specialists.
01/18/2022: Kansas City, KS
Be familiar with contract review, drafting and negotiation skills.
12/23/2021: Cincinnati, OH
Develop communications that can break through.
12/30/2021: Elkhart, IN
Negotiate with suppliers to draw up procurement contracts.
02/28/2022: Jamestown, NY
Step 3: View the best colleges and universities for Contract Specialist.
Similar Jobs
Popular Articles
