MobilityWorks serves the disabled community with wheelchair-accessible minivans, full-size vans with lifts, as well as commercial fleet vehicles. Our mission is to provide wheelchair users with the mobility, independence, and personal freedom they desire. Keep reading to see how you can join the team leading this effort! 

MobilityWorks is seeking an outgoing, energetic Office Administrator. We provide a great work-life balance with regular business hours so you can be home spending time with family or doing what you love most! BE THERE- MobilityWorks believes that every team member is an important part of the MobilityWorks team, and we value the skills, efforts, and contributions made by each member of our team. We believe in our mission and make every effort to live our core values.

What you get to accomplish: 

• Answer incoming calls and direct professionally.
• Prepare Vehicle Delivery paperwork including state DMV required documentation for titling and registration purposes
• Manage the title process and report title status in SalesForce.
• Submit warranties as necessary.
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
• Manage Accounts Receivable responsibilities including daily deposits for sales, service, and rental department, account reconciliation, collection calls as needed, and required paperwork submittals to state and federal accounts for payment.
• Manage Accounts Payable responsibilities required by the corporate office. Monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed.
• Manage client accounts updating current information as needed.
• Process and distribute all incoming mail to the correct department at the store and corporate level.
• Order general office supplies as needed.
• Manage the vehicle rental department, schedule rentals, train rental clients on the use of the adaptive equipment, prepare contracts, invoice, prepare and file all related paperwork on a monthly basis.
• Manage the vehicle maintenance and schedule repairs as needed for the Rental Fleet.
• Create deal jackets for all inventory and manage the flow of deal jackets to align with vehicle movement.
• Collect client payment when service work is performed.

What you should possess: 

• 2 years of administrative assistant experience.
• Excellent customer service skills and experience.
• Strong organizational skills and attention to detail.
• Excellent communication skills – verbal and written; by phone and in-person.
• Ability to work independently in a fast-paced environment.
• AP/AR experience.
• Professional experience with DMV/Titling process preferred but not required
• Currently hold a valid DL

What We offer you:

• Work/Life Balance – Hours of operation 8-5, Monday through Friday, no late nights! No weekends!
• Competitive Salary Bonus
• Medical, Dental & Vision Insurance plan(s).
• Flexible Spending Account(s)
• 8 paid holidays, Personal Time Off, Social Responsibility Time.
• Employer Paid Benefits such as Tuition Reimbursement Program, Employee Assistance Program, Life and Disability insurance.
• Employee Wellness Program
• 401(k) Retirement Plan options with generous company match.
• An incredibly rewarding experience in a team-centered environment.

Military Veterans are highly encouraged to apply!

We embrace diversity! Be part of an organization that invests in YOU!

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