Job Duty:

Assistant of Purchasing Manager, to Arrange, input and track the information on inventory, logistics, and full procedures to deliver the wholesales orders of Miller Auto Technology. The office assistant reports to the purchasing manager and coordinates with other departments.

Job Responsibility includes:

1. Documentation:

-- Record all fulfillments from sales in the Netsuite system.

-- Record all purchase orders to the vendors in the Netsuite system.

-- Record all invoices and bills on file in the Netsuite system.

-- Remind the due dates of the invoices and bills to relevant colleagues.

-- Update the payment status to the Netsuite system.

-- Save all original files in relevant folders.

-- Print all invoices for each order when the shipment completes.

-- Use Excel form to update and report the status of orders, bills, invoices.

2. Full procedures to deliver orders

-- Record and print all Fulfillments, report to manager before dispatch to warehouse and put on blackboard.

-- Notify the sales' request about the fulfillment to warehouse.

-- Verify the fulfillments orders before scheduling the shipments.

-- Adjust the paperwork and make sure it matches the delivery.

-- Collect all BOL and report those orders which have been picked up or delivered.

3. Logistics:

-- Track the shipment status of the containers coming to Miller's warehouse or to direct to the clients' locations.

-- Keep the shipment status report updated, notify relevant party about the ETA every 2 weeks.

-- Track the ETA and request AN from the shipping broker if not receive on time.

-- Check if payment needed for the AN.

-- Coordinate with Sales and shipping/trucking companies, as well as clients (if necessary), to schedule the proper delivery date/time.

-- Request proof of delivery from the shipping company.

-- Collect contact information about local shipping services.

-- Arrange the local shipments from the warehouse to the clients' locations with proper cost and time.

-- Ensure the B/L, invoice and packing list received on time.

-- Forward the B/L, invoice and packing list to the broker for customs clearance.

-- Ensure the broker receiving arrival notice on time.

-- Check with the broker about the status of the customs clearance.

-- Collect the invoice of broker fee and remind the supervisor to make a payment.

-- Collect and record the entry fees.

-- Schedule the TL and LTL shipments for fulfillments orders.

-- Compare the price and ensure we deliver the order to clients on time.

-- Collect the bills and input into Netsuite system.

-- Advise on all bills and negotiate with shipping brokers if bills need to be corrected.

-- Communicate with brokers about delay, missing or damaged pallets.

-- Advise and find the best rate of shipping company. Report the shipping cost monthly and give an advise on saving the cost.

4. Inventory management:

-- Help recording and tracking the inventory in the warehouse

-- Advise and help organizing the warehouse, clean the open pallets and report the damage of pallets in the warehouse.

-- Place purchase orders to maintain the proper amount of inventory.

-- Track and keep the inventory level to make sure enough for sales.

-- Help counting the inventory monthly and annually.

5. Other potentials

-- Willing to learn and accept new challenge.

-- Finish and advise the projects that Purchasing manager requests.

Requirement:

Good understanding of supply chain procedures

Solid organizational skills

Must have basic math skills

Microsoft Word & Excel

Detail-oriented

Good communication skill

High School diploma or relevant

Spanish strongly prefer

Job Type: Full-time

Pay: $2,000.00 - $2,600.00 per month

Schedule:

• Day shift

Work Location: One location