Company Overview
Millennium Space Systems, A Boeing Company delivers affordable, high-performance space systems for exacting customers. At Millennium, you will be part of a close-knit team working on exciting technological problems. We work in an open environment where ideas are shared across all disciplines, and there are ample opportunities for advancement based on excellence. Superstars are welcome.

At Millennium, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity, and inclusion are core values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Job Description
Millennium Space Systems is seeking an experienced Executive Administrative Assistant who is primarily responsible performing a variety of support functions including administrative activities, supply ordering, scheduling appointments and travel, answering incoming calls, mail distribution, overseeing the postage and shipping accounts, leading oversight for our travel systems, and providing meeting/training support. You will also be working with others who are passionate about energy efficiency and making a positive impact on the industry.

Responsibilities

Performs the following tasks for managers on the executive payroll:

• Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics
• Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Collects and compiles data to provide visibility of status for traveler's review and/or signature
• Creates, edits and maintains electronic and written communication
• Tracks and maintains information relative to department and business operations
• Verbally communicates a wide variety of information to multiple audiences
• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Prioritizes and schedules management-level employee time and availability for efficient use of time
• Tracks and maintains designated conference room schedules for availability and efficient use of resources 
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
• Orders and maintains office supplies
• Plans and implements logistics for senior executive level internal and external events
• Provides guidance to less experienced employees
• Works under minimal supervision

Minimum Qualifications

• Bachelor’s Degree and 5 years relevant experience or equivalent professional experience
• Critical thinking and organizational capabilities
• Excellent communication and interpersonal skills
• Computer and software proficiency

Knowledge, Skills, and Abilities

• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities. Ability to anticipate needs.
• Excellent oral and written communication skills, high degree of diplomacy
• Ability to research, organize and synthesize information and materials from multiple sources.
• Advanced Microsoft Office skills
• Ability to meet project deadlines while adapting to immediate demands

Benefits and Perks
Millennium Space Systems offers a very competitive benefits package to include medical, dental, vision, and 401k plan.

Before applying, please note:
Millennium is DDTC-registered, ITAR-compliant Company. This position is located at a facility that requires special access. Applicants MUST be U.S. citizens and eligible for a security clearance. Additionally, applicants must be willing to apply for and maintain a security clearance. We are proud to be an Affirmative Action/Equal Opportunity Employer. We encourage veterans, disabled veterans and disabled individuals to apply for any open position for which they feel they are qualified.

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