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Vocational Supervisor

Grand Junction, CO | Full Time
18 Days Ago

Job Description

Description

     

This position   oversees Vocational programs regarding individual care plan, health and safety,   and financial matters. Assures individuals receive all services and support   identified in the service plan including development, implementation of individual   service and support plans; behavior support plans; nursing protocols; therapy   programs and protocols; other identified services and supports. Facilitates   individual moves including new admissions, inter-agency transfers, and   transfers to other providers. Ensures program environments meet all   regulatory and Strive standards.

This position supervises   staff to ensure they receive orientation and on-the-job training. Facilitates   a teaching/learning environment and fosters a supportive and person-centered   atmosphere. Routinely observes staff performance and provides feedback, coaching   and support. 

     

1.


Reliable   and punctual attendance is essential; expected to be at job as scheduled each   scheduled day.

 

2.


Oversees   Vocational program(s) including clients, individuals and employees assigned   to those departments. 

 

3.


Attends   meetings, in-services, trainings, etc., on a consistent basis and as   appropriate. Participates in the development of in-service training modules   and facilitates in-service training as needed. Participates and requests   meetings such as SP/IDT team meetings as needed and appropropriate.

 

4.


Follow   up on emails, phone calls, concerns, etc., in a timely manner, preferably   within two business days.

 

5.


Responds   to GER, MANE, and other investigations in a timely manner. 

 

6.


Facilitates   a “therapeutic/teaching/learning” environment and fosters a supportive and   person-centered atmosphere for individuals attending program/work settings. 

 

7.


Assures   individuals have opportunities to exercise choice and pursue personal goals. 

 

8.


Follows   all individual service plans to ensure that individuals receive services and supports   identified in their Service Plans including development and implementation of   Individual Service and Support Plans; Behavior Support Plans; Nursing care   plans and protocols; Therapy programs and protocols; and other identified   services and supports. 

 

9.


Ensures   that individual supervision needs are posted and adhered to.

 

10.


Participates   in the development and implementation of new program initiatives. 

 

11.


Participates   in developing and updating of life skills assessments and skill building programs   in a timely manner. Ensures staff are   engaged with individuals, and individuals are involved in habilitative   activities.

 

12.


Facilitates   interviewing for open positions within assigned department.

 

13.


Provides   facility and program orientation and on-the-job training for all staff assigned   to department in an accurate and timely manner.

 

14.


Ensures   all program department training is up to date and accurate for all employees in   an accurate and timely manner. 

 

15.


Conducts   employee evaluations as appropriate to meet HR requirements. Routinely   observes staff performance on all shifts and provides feedback, coaching and   support. 

 

16.


Promotes   teamwork amongst staff and follows up on staff recommendations timely. 

 

17.


Conducts   regular meetings to address staff, program, and administrative issues. Consults   with Supervisor regarding issues requiring elevated attention. 

 

18.


Reviews   GER’s and T-Logs daily. Ensures documentation is objective and professional. Completes   follow up for all GER’s as appropriate.

 

19.


Approves   timecards, mileage reimbursement and allocates overtime incurred for assigned   employees in an accurate and timely manner. Submits change forms timely.

 

20.


Completes   required organization forms, including but not limited to HR Forms, Payroll   Forms, Finance and Accounting Forms, etc., and submits to appropriate   department in an accurate and timely manner. 

 

21.


Responds   to personnel concerns in a timely manner. Follows staff disciplinary policies   and processes and conducts corrective action in cooperation with Human Resources.   Documents personnel actions and submits documentation to HR for personnel   files as required.

 

22.


Ensures   facilities are maintained in a safe, hygienic, and satisfactory manner, including   adherence to all regulatory standards. Addresses and documents efficiencies   noted during safety inspections and follows up in a timely manner. 

 

23.


Ensures   needed repairs and maintenance are completed satisfactorily and in a timely   manner; and ensures furnishings and equipment are maintained in good   condition and are in adequate supply on a consistent basis.

 

24.


Ensures   that emergency drills are implemented and documented as required. Ensures   facility and community emergency plans are up to date and reviewed by staff   and individuals on a quarterly basis. 

 

25.


Maintains   vehicle and facility first aid kits and confirms kits are present in   department and fully stocked on an on-going basis.

 

26.


Ensures   each vehicle is equipped with community emergency plans.

 

27.


Serves   as medication trainer/qualified manager and provides oversight to staff in medication   administration. Investigates and addresses medication errors timely and in accordance   with established procedures. 

 

28.


Confirms   medication/therapeutic orders are current including, but not limited to,   availability of required medications. 

 

29.


Ensures   correct documentation of all medical/therapeutic supports. Responsible to follow   all health protocols and confirms department staff follow all health   protocols.

 

30.


Assures   that staff are knowledgeable about and adhere to individual diets.

 

31.


Participates   in department and program budget development to include monitoring program   budgets and maintaining budget according to established limits. Investigates   over and under expenditures and implements corrective procedures. 

 

32.


Reconciles   P-Card accounts monthly. Assures that staff follow designated P-Card   procedures.

 

33.


Review   and approve attendance and transportation billing weekly.

 

34.


Review   and submit community billing on a monthly basis. Addresses noted concerns in   a timely manner.

 

35.


Develops   and maintains knowledge of Strive policies, regulatory requirements and   licensing standards and assures program compliance.

 

36.


Participates   in surveys by regulatory agencies as needed. Ensures implementation of plans   of correction in an accurate and timely manner.

 

37.


Completes   and submits monitoring tools per prescribed schedule, addressing any noted   concerns and documenting actions taken. Assures that concerns noted through   case management or organizational monitoring are addressed in an accurate and   timely manner.

 

38.


Assists   in implementation of strategic plans and provides data for strategic plan   metrics as needed. Participates in accreditation activities as needed and   assures that staff are provided information related to the strategic plan and   accreditation. 

 

39.


Assures   that individuals have available to them any prescribed and/or needed adaptive   equipment or assistive technology. Assures that individual adaptive equipment   is kept clean and maintained in good repair. Notifies therapist or otherwise   facilitates repairs to adaptive equipment when problems are noted. Assures that   Vocational environments are barrier-free to the maximum degree possible. 

 

40.


Participates   in on-call rotation. 

 

41.


Responds   to all emergency situations as appropriate and in a timely manner.

 

42.


Acts   as backup for DSP positions as needed to cover open shifts.

 

43.


Other   job-related duties as assigned.

Requirements

     

1.


Background   Check (Criminal, Civil, CO CAPS, etc.).

 

2.


Tuberculosis   Screen

 


 

3.


Three   positive professional references

 

5.


Driver   Record Screening (positions requiring on-the-job driving)

  

Knowledge, Skills, and Abilities

 

1.


Must   have excellent analytical and problem-solving skills.

 

2.


Must   have the ability to apply critical thinking skills and suggest and/or resolve   daily staffing needs.

 

3.


Must   have excellent leadership ability and people skills.

 

4.


Must   have the ability to demonstrate objectiveness and concern for all individuals,   clients, and staff.

 

5.


Must   have the ability to communicate effectively and professionally, both verbally   and in writing.

 

6.


Requires the ability to deal with a   variety of abstract and concrete variables.

 

7.


Requires ability to interpret a variety   of instructions furnished in written, verbal, diagram, or schedule form.

 

8.


Requires the ability to define problems,   collect data, establish facts, and draw valid conclusions.

      

  

Education (must be required for job   function), License, Certification and Experience

 

1.


Education   


High   School Graduate or Equivalent preferred. 

 

2.


Licenses   


No   professional license required.

 

3.


Certifications   


CPI,   CPR, First Aid and Medication Administration required.

 

4.


Experience


Minimum   of four years’ work experience with individuals with disabilities required.

 

5.


Other


Must   be 21 Years of Age.

  

Teamwork

 

1.


Follow   Professional Standards and Communication Expectations consistently to   facilitate positive team dynamics.

 

2.


Serve,   manage, and support internal and external customers including customers,   peers, and individuals. 

 

3.


Foster   relationships with all peers (regardless of work area) to meet internal and   external customer needs. 

 

4.


Maintain   positive working relationships with peers, management, individuals, and customers.   

 

5.


Assist   others in problem solving.

      

  

Leadership Responsibilities

 

1.


Involve people and help them to invest   their personal commitment.

 

2.


Build good initiators.

 

3.


Encourage staff to generate good ideas.

 

4.


Build collaborative, interdependent, and   supportive teams.

 

5.


Develop strength between units and   peers.

 

6.


Initiate new ideas and directions at own   level.

 

7.


Generate positive innovations with team   without those changes being imposed by management.

 

8.


Is masterful at interpersonal relationships.

      

  

Supervisory Responsibilities

 

1.


This position provides direct supervision   to staff and individuals under his/her charge.

      

  

Confidentiality Requirements

 

1.


Requires confidentiality regarding   patient information / records.

 

2.


Requires confidentiality regarding employee   information.

 

3.


Requires confidentiality regarding trade   secrets. 

 

4.


Requires confidentiality regarding business   processes.

      

  

Equipment Operated (i.e.: computer,   copier, x-ray machine, power tools, etc.)

 

1.


General   office equipment: computer, fax machine, telephone, scanner, etc.

 

2.


Equipment   such as wheelchair, gait belt, lift, etc. 

      

  

Physical Abilities Requirements

 


Physical Activities

 



Amount of Time

 




-1/3


1/3


2/3


2/3

 


Stand






X

 


Walk






X

 


Push




X



 


Pull




X



 


Carry objects



X




 


Crawl



X




 


Squat



X




 


Sit



X




 


Use fine motor   skills





X


 


Repetitive   motion (hands, arms)





X


 


Reach with   hands and arms





X


 


Climb or balance



X




 


Stoop, kneel,   crouch



X




 


Talk or hear






X

 


Taste or smell



X




 


Using Telephone/Headset/Ear   Buds




X



 


Using Computer,   mouse, keyboard




X



 


Critical   Thinking Skills






X

 


Patient/Resident   Oversight/Care






X

 


 


Lifting Requirements

 




Amount of Time

 




-1/3


1/3


2/3


2/3

 


Up to 10 lbs.






X

 


Up to 25 lbs.






X

 


Up to 50 lbs.





X


 


Up to 100 lbs.



X




 


More than 100   lbs.



X




 


Repetitive   lifting



X




 


Pushing, Pulling   or Carrying



X




 


 


Work Environment

 




Amount of Time

-1/3

1/3

2/3

2/3

Wet or humid   conditions (non-weather)

X

Work near   moving mechanical parts

X

Work in high,   precarious places

X

Fumes or   airborne particle

X

Toxic or caustic   chemicals

x

Outdoor   weather conditions

X

Risk of   electrical shock

X

Exposure to radiation

X

Vibration

X

Work in   confined spaces

X

Exposure to   blood borne pathogens

X

Vision Requirements

1.

Close   vision (clear vision at 20 inches or less). 

2.

Distance   vision (clear vision at 20 feet or more).

3.

Peripheral   vision (ability to observe an area that can be seen up and down or to the   left and right while eyes are fixed on a given point).

4.

Depth   perception (three-dimensional vision, judge distances and spatial relationships).

5.

Adjust   focus.

Noise Level

Moderate   noise (examples: business office with   computers and printers, light traffic).

Organizational Expectations

1.

 Communicate appropriately using good   interpersonal skills.

2.

Exhibit positive, professional conduct   through both verbal and non-verbal communication.

3.

Resolve interpersonal conflicts using   appropriate methods and resources found in the Employee Handbook.

4.

Clearly communicate expectations, ideas,   and suggestions.

5.

Clarify communication when appropriate   and necessary.

6.

Maintain employee and individual privacy   at all times.

7.

Emulate the mission and vision   statements.

8.

Participate in performance improvement activities.

9.

Proactively diagnose and resolve   problems appropriately. Involve management when necessary.

10.

Meet change with positive, supportive   conduct.

11.

Display positive and productive work   conduct.

12.

Demonstrate responsibility for actions   and decisions in daily work.

13.

Accept constructive feedback in a   positive manner.

14.

Offer constructive input to support the work   area appropriately and respectfully.

OSHA Category Classification

JOB   CATEGORY II

Tasks   that involve no usual exposure to blood, body fluids, or tissues. However, because   of the nature of the work, the performance of Category I tasks may be   necessary. The normal work routine involves no exposure to blood, body   fluids, or tissues, but exposure or potential exposure may result as a   condition of employment. Appropriate protective equipment (i.e., gloves,   masks, gowns, etc.) are readily available as specified in each procedure. Personnel   performing Category II tasks need not be wearing protective equipment, but   they should be prepared to put on such protective garb on short notice.