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Job Title: Office Assistant FLSA Status: Eligible
Reports To: Office Manager Classification: Unclassified
Department: Administrative Last Revision June 2023
Approved By: Beth Watson Date: 5/31/23
Under direct supervision of Office Manager provides administrative support for StarkMHAR.
ESSENTIAL JOB FUNCTIONS
Acts as front desk receptionist, including, but not limited to, answering phones, greeting guests, receiving deliveries, preparing meeting rooms as needed, and maintaining sign in sheets for staff and visitors; Responsible for opening and closing of office;
As first point of contact for StarkMHAR, maintains a high-level customer service approach;
Processes incoming mail and packages including logging, copying, scanning, and distribution, etc.; Logs and distributes incoming faxes and sends return faxes to providers and other faxes as assigned;
Processes incoming electronic invoices from designated email account;
Postmarks outgoing mail daily; assures mail is taken to USPS mailbox; Prepares month-end copier and postage usage report and other postage account and usage documents as necessary;
Monitors and maintains supplies for all communal areas; Ensures sufficient office and general supplies are in stock including, kitchen supplies, letterhead, and envelopes; Places orders for supplies; Completes calendar year-end
Materials and Supplies report;
Tracks Provider Dashboard reports and StarkMHAR outgoing reports. Completes the Admin portion of quarterly Provider
Provides administrative support as needed, including preparing and emailing meeting notices, agendas, meeting packets, reports, and other documents;
Assists with the Care Management Reviews by scheduling meetings, emailing reminders, and tracking responses.
Provides StarkMHAR staff with name badges, business cards, and orientation to office equipment;
Maintains set-up and maintenance of central filing system based on departmental requirements; Provides administrative support for staff filing needs;
Assists with record retention and destruction schedules and coordination of destruction of records with oversight of
Records Custodian Manager;
Updates staff intercom lists, distributes documents to staff and posts in meeting rooms;
Contacts building maintenance for building issues such as parking, heating/cooling, and other areas as needed;
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StarkMHAR Job Posting
Job: Administrative Assistant
Maintains parking pass and parking voucher spreadsheet.
Assists in promoting cultural & linguistic competence within the Stark County community;
Must work congenially and cooperatively with co-workers and the public;
Other duties as required.
Education, Training and/or Experience
High School graduate (or GED) with training in typing; computer keyboarding; and other general office practice functions; Minimum one to two years’ work experience in a clerical support position; work experience in general office
(telephones, filing, computer, copying, faxing); Proficient in Microsoft Office (Outlook, Word, and Excel); Front office customer service experience;
Knowledge, Skills, Abilities and Personal Characteristics
Knowledge of general office operations; knowledge of filing and records system maintenance; demonstrated language skills; demonstrated interpersonal skills. Ability to maintain confidentiality. Able to learn and promote cultural and linguistic competency within StarkMHAR and other organizations.
Certification, Licenses, Registrations
Nature of work requires ability to operate standard business office equipment. Requires ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files. Should be capable of moving up to 40 lbs Travel by automobile will be required occasionally.
Work performed in a general office environment. May require availability for additional hours during peak periods.
Requires periodic participation and attendance at organization sponsored events and meetings.
_Recovery. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, the changing nature of the job shall also be considered part of the jobholder’s responsibility. *
CONDITIONS OF EMPLOYMENT *_
The final applicant selected for this position, prior to appointment, will be required to submit to a drug test for illegal drug use. The test site shall be chosen and paid for by the Board. An applicant with a positive test result will not be offered
employment. The applicant will also be subject to any other requirements of Ohio law.
Salary Range: StarkMHAR Grade 1 $32,448 - $45,427 * Suggested Starting Range $32,448-$36,991
Hours: Monday – Friday 8AM to 5PM with one-hour unpaid lunch. Alternative scheduling may be available.
Application Deadline: Until filled.
Apply online at www.StarkMHAR.org/about/jobs or https://www.applicantpro.com/openings/starkmhar/jobs/2927004/OH-
OR MAIL RESUME TO: Attention: Human Resource Department
Stark County Mental Health & Addiction Recovery
121 Cleveland Ave SW
Canton, Ohio 44702
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Job Type: Full-time
Pay: $15.60 - $17.78 per hour
Ability to commute/relocate:
Work Location: In person
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