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Office Assistant
$36k-45k (estimate)
Full Time 5 Months Ago

Mental Health and Recovery Service Board is Hiring an Office Assistant Near Canton, OH



Job Title: Office Assistant FLSA Status: Eligible

Reports To: Office Manager Classification: Unclassified

Department: Administrative Last Revision June 2023

Approved By: Beth Watson Date: 5/31/23


Under direct supervision of Office Manager provides administrative support for StarkMHAR.

Acts as front desk receptionist, including, but not limited to, answering phones, greeting guests, receiving deliveries, preparing meeting rooms as needed, and maintaining sign in sheets for staff and visitors; Responsible for opening and closing of office;

As first point of contact for StarkMHAR, maintains a high-level customer service approach;

Processes incoming mail and packages including logging, copying, scanning, and distribution, etc.; Logs and distributes incoming faxes and sends return faxes to providers and other faxes as assigned;

Processes incoming electronic invoices from designated email account;

Postmarks outgoing mail daily; assures mail is taken to USPS mailbox; Prepares month-end copier and postage usage report and other postage account and usage documents as necessary;

Monitors and maintains supplies for all communal areas; Ensures sufficient office and general supplies are in stock including, kitchen supplies, letterhead, and envelopes; Places orders for supplies; Completes calendar year-end
Materials and Supplies report;

Tracks Provider Dashboard reports and StarkMHAR outgoing reports. Completes the Admin portion of quarterly Provider

Provides administrative support as needed, including preparing and emailing meeting notices, agendas, meeting packets, reports, and other documents;

Assists with the Care Management Reviews by scheduling meetings, emailing reminders, and tracking responses.

Provides StarkMHAR staff with name badges, business cards, and orientation to office equipment;

Maintains set-up and maintenance of central filing system based on departmental requirements; Provides administrative support for staff filing needs;

Assists with record retention and destruction schedules and coordination of destruction of records with oversight of
Records Custodian Manager;

Updates staff intercom lists, distributes documents to staff and posts in meeting rooms;

Contacts building maintenance for building issues such as parking, heating/cooling, and other areas as needed;

Page 1 of 2

StarkMHAR Job Posting
Job: Administrative Assistant

Maintains parking pass and parking voucher spreadsheet.

Assists in promoting cultural & linguistic competence within the Stark County community;

Must work congenially and cooperatively with co-workers and the public;

Other duties as required.


Education, Training and/or Experience
High School graduate (or GED) with training in typing; computer keyboarding; and other general office practice functions; Minimum one to two years’ work experience in a clerical support position; work experience in general office
(telephones, filing, computer, copying, faxing); Proficient in Microsoft Office (Outlook, Word, and Excel); Front office customer service experience;

Knowledge, Skills, Abilities and Personal Characteristics
Knowledge of general office operations; knowledge of filing and records system maintenance; demonstrated language skills; demonstrated interpersonal skills. Ability to maintain confidentiality. Able to learn and promote cultural and linguistic competency within StarkMHAR and other organizations.

Certification, Licenses, Registrations
Nature of work requires ability to operate standard business office equipment. Requires ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files. Should be capable of moving up to 40 lbs Travel by automobile will be required occasionally.

Work performed in a general office environment. May require availability for additional hours during peak periods.
Requires periodic participation and attendance at organization sponsored events and meetings.

  • This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Stark County Mental Health & Addiction

_Recovery. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, the changing nature of the job shall also be considered part of the jobholder’s responsibility. *

The final applicant selected for this position, prior to appointment, will be required to submit to a drug test for illegal drug use. The test site shall be chosen and paid for by the Board. An applicant with a positive test result will not be offered

employment. The applicant will also be subject to any other requirements of Ohio law.

Salary Range: StarkMHAR Grade 1 $32,448 - $45,427 * Suggested Starting Range $32,448-$36,991

Hours: Monday – Friday 8AM to 5PM with one-hour unpaid lunch. Alternative scheduling may be available.

Application Deadline: Until filled.

Apply online at or

OR MAIL RESUME TO: Attention: Human Resource Department
Stark County Mental Health & Addiction Recovery
121 Cleveland Ave SW

Canton, Ohio 44702


Page 2 of 2

Job Type: Full-time

Pay: $15.60 - $17.78 per hour


  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Canton, OH 44702: Reliably commute or planning to relocate before starting work (Required)


  • Clerical support position: 2 years (Required)

Work Location: In person

Job Summary


Full Time


$36k-45k (estimate)





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The job skills required for Office Assistant include Customer Service, Microsoft Office, Scheduling, Planning, Administrative Support, Life insurance, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Assistant. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Office Assistant positions, which can be used as a reference in future career path planning. As an Office Assistant, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant. You can explore the career advancement for an Office Assistant below and select your interested title to get hiring information.

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If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Office Assistant job description and responsibilities

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More advanced office assistants could be responsible for running an office, directly supporting executives, and supervising other office employees.

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Office assistants handle organizational and clerical support tasks.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Office Assistant jobs

Executive office assistant performance appraisal Job Performance Evaluation Form Page.

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Medical Office Assistant Programs Promote Confident Leadership Skills.

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Medical office assistants need to show some confidence by calming down during stressful and difficult situations.

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Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.

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Obtain the recommended certifications.

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Step 3: View the best colleges and universities for Office Assistant.

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