Overview

The Medical Records Clerk reviews and maintains all documentation related to our patients medical records in accordance to HIPAA regulatory standards.

Responsibilities

• Maintains accurate medical records system.
• Reviews charts for accuracy and completion.
• Files charts correctly into the medical record system.
• Files all patient related material into correct patient medical charts.
• Send copies of medical records to designated hospital medical records department.
• Distributes incoming hospital records to appropriate sites.
• Mail and/fax medical records as requested by physicians.
• Purge inactive records at interval times throughout the year and file into archive medical record system; or box in preparation for off-site storage.
• Maintain and process medical records release or requests for distribution.
• Process attorney request for records as outlined in procedure manual.
• Submits billing as indicated for records requests.
• Pull charts for Patient Care Conferences held weekly.
• Collect and distribute all office mail.
• Meter and process outgoing mail.
• Prepares and sends certified mail.
• Process lab results by pulling appropriate charts and/or faxing as necessary.
• Tear down completed assumed charts.
• Prepares charts for appointments correctly.
• Retrieve archived records from storage facility as requested.
• Empty and sort courier buckets.
• Maintains patient confidentiality.
• Excellent organizational and communication skills.
• Perform other duties as assigned or requested.

Qualifications

Education Required: High school diploma or general education (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. 

Reporting Relationships

Reports To: Practice Manager