Description

Job Title: Accounts Payable Clerk

Department: Accounting

Status: Exempt, Full-time

Location: Peachtree City, GA

Pay: $18 - $22 per hour ; Salary: $37,440.00 - $45,760.00

Benefits:

· 401(k) matching

· Health Insurance; Optional Vision and Dental

· Paid Time Off

Position Purpose

Accounts Payable Clerks are responsible for financial processing of transactions for an organization. Their duties include daily bookkeeping and record keeping, financial reporting and the preparation of tax records for financial audits. AP Clerks use accounting, financial management, and automation systems to process and report on external and intercompany financial transactions. AP clerks maintain relationships and process invoices from third-party vendors as well as review purchase orders, supporting documentation, prices, and terms of payment.

Responsibilities and Duties:

1. Accounts Payable Clerk provides clerical and accounting support to the Company by receiving , processing, verifying, reconciling, and paying vendor invoices

2. Process vendor inventory invoices by reconciling to purchase order receipts, resolving discrepancies, reviewing general ledger coding, and accurately entering into A/P automation system (MineralTree)

3. Process vendor expense invoices by obtaining approval, assigning proper general ledger coding and allocations, and accurate entering into A/P automation system

4. Responsible for processing expense reports and petty cash reimbursement requests from employees

5. Manage aged payables to identify and resolve outstanding PO receipts and open payables 

6. Ensure vendor credits are received in a timely manner and accurately entered into A/P automation and accounting/financial management systems

7. Process check, ACH, and credit card payments by monitoring discount and due dates

8. Reconcile vendor statements to ensure completeness and accuracy of internal records and to facilitate timely processing and payment

9. Complete vendor credit applications and maintain vendor databases

10. Maintain good relationships with vendors and fellow employees

11. Perform special projects as assigned

12. Good judgment, organization, initiative, attention to detail, and time-management are especially important when working as a Accounts Payable Clerk

13. Communicate responsibly and effectively with co-workers and clientele (third-party vendors, accounting personnel, physicians, billing personnel, coordinators, clinical staff)

Qualifications:

· Previous experience in Accounts Payable or related field.

· Solid understanding of basic bookkeeping and AP principles.

· Proficiency in data entry within accounting and financial management systems.

· Proficiency in Microsoft Office: Excel, Outlook, Word.

· High School diploma or equivalent required.

Special Position Requirements:

· Financial literacy, proficiency in data entry

· Proficiency in accounting and financial management systems, A/P automation systems

· Accountability

· This role routinely uses standard office equipment such as computers, phones, printers, photocopiers, filing cabinets and fax machines.

· Ability to spell or to use spell-check extensions

Preferences: 

· A minimum of (2) years of experience preferred

· Experience with MineralTree system is preferred

· Experience with Sage Intacct system is preferred

Company Standards:

In the performance of their respective tasks and duties all employees are held to the following

standards:

· Perform quality work within deadlines with or without direct supervision.

· Interact professionally with other employees, patients, and suppliers.

· Work effectively as a team contributor on all assignments.

· Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

· Limit use of electronic health records to those directly related to pertinent financial matters or reimbursement purposes.

Work Requirements:

The employee is regularly required to type and perform work using a computer. The employee is required to use technology approved and encrypted by company’s information technology personnel.