Job description:

MDS Incorporated is looking for an executive personal assistant to assist in day-to-day functions for our CEO. Applicants should have administrative assistant experience and strong communication skills.

Pay scale: $15-18/hr

Hours: 10-15 hours a week with possible increase in hours

Position does not begin until mid March, with a two week trial period to determine compatibility.

Responsibilities:

• Schedule meetings and manage calendars
• Answer phone calls and emails, and taking messages
• Take accurate and comprehensive notes at meetings
• Help with daily time management
• Run errands as requested
• Plan transportation as necessary
• Coordinate events and speaking engagements
• Draft correspondence such as emails and letters
• Enter leads in BuilderTrend
• Update jobs in BuilderTrend as necessary

Requirements:

• Experience as a secretary, administrative assistant or office manager is required
• Experience or background in construction is a plus but not required
• Confidentiality
• Strong interpersonal skills
• Tech-savvy and experience with word processing and email programs
• Active listening and good communication skills
• Proactive approach to problem-solving
• Ability to multitask
• Strong time-management and organization skills

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• Professional development assistance
• Retirement plan

Schedule:

• 4 hour shift
• Day shift

Ability to commute/relocate:

• Dixon, IL 61021: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Personal assistant: 2 years (Preferred)

Work Location: One location