Overview

Event Coordinator

We are searching for a bright, energetic, and eager Event Coordinator to help organize and execute outstanding and unforgettable events. The Event Coordinator will be responsible for recruitment events to engage and attract future teammates, retreats for our Operating Owners, and continuing education (CE) for our Owners and Associates – all while providing the best experience in the industry.

MB2 Dental, founded in 2007, is a growing Dental Partnership Organization (DPO) with over 400 practices across 35 states. Our mission is to empower and support dentists to preserve their profession. As more partners join the movement, The Doctor Relations Team is a critical part of MB2’s growth and success. The Event Coordinator is vital to the team because they will contribute to every aspect of event preparations, including choosing venues, approving menus, managing reservations, developing seating plans, and evaluating success afterward.

The Event Coordinator will have an excellent opportunity to learn how to work on a highly collaborative team, build relationships, work with external vendors and universities, and manage multiple job projects. This position is full-time and based in Carrollton, TX.

Role & Responsibilities

• Coordinate and manage event logistics before, during, and after events, including registration and attendance, gifts/promotional items, hotels, transportation, group meals and activities, décor and themes, etc.
• Establish and maintain relationships with venues, vendors, and universities
• Plan event details within financial budgets and time restraints
• Research and book venues, entertainers, photographers, videographers, speakers, etc. as needed
• Answer questions and coordinate communication leading up to and during the event
• Attend and monitor activities to ensure smooth operations
• Manage all event set-up, tear down, and follow-up processes
• Assess the overall success of events and share findings
• Work with the finance and accounting teams to review and promptly pay vendor invoices 
• Basic data entry, including Owner roster maintenance
• Support the Doctor Relations Team and Events Committee through various department projects 
• Perform other duties as required to support the Doctor Relations Team, the Events Committee, and MB2 growth

Qualifications

• Associate or Bachelor’s degree preferred
• Previous retail or customer service experience preferred
• Previous administrative or event experience strongly preferred
• Experience working Microsoft Word & Microsoft Excel
• Well-organized with excellent multi-tasking abilities and a knack for the details
• Professional communication and demeanor
• Strong communication and interpersonal skills
• Ability to travel, as well as work evenings and weekends as needed for events 

Benefits

• Mentorship and exposure to the leadership of a growing company
• Open office layout with sit/stand desks, games, and an outdoor patio
• Teammates that love what they do and have an awesome time doing it
• Full benefits, including medical, dental, vision, life insurance, accident, disability, paid time off, and 401k