Overview

Mazzella Core Values:

• Lifelong Learner – routinely acquire new skills and capabilities that bring value
• Humble – lack excessive ego or concerns about status; emphasize the Team over self
• Hungry – always looking for more, self-motivated, and diligent; do more than to just get by, committed
• Smart – common sense about people, good judgement, and intuition around their impact on group dynamics

Position Summary

The Accounts Payable Supervisor directs and oversees accounts payable operations and leads staff in the daily processing of invoices, purchase orders and vendor payments. The AP Supervisor has a thorough understanding of all aspects of Accounts Payable and is responsible to manage AP operations for the posting and payment of vendor invoices, refunds, and employee expenses. This role is responsible for p-card management and 1099 reporting. The AP Supervisor is responsible to lead and manage changes in AP operations that result from new financial systems.

Responsibilities

• Responsible to lead, direct and monitor all accounts payable activities. Oversees the daily AP processing and posting of invoices, purchase orders and invoice payments. Reviews and monitors accounts payable transactions and activities to ensure accuracy, completeness, timeliness, and compliance to company policies. Responsible to develop, maintain and communicate effective policies and procedures for accounts payable operations.
• Responsible to complete the annual 1099 reporting process. Maintains strong communications with buyers and vendors for effective and timely resolution of questions and issues. Completes analytical review and research to resolve AP issues.
• Monitors and reviews the purchase order process to ensure invoices are properly matched and reconciled for timely payment
• Provides leadership, guidance, and training to colleagues regarding the proper account code classification for invoices and expense reports
• Ensures accounts payable transactions are properly authorized and recorded accurately in accordance with company guidelines and generally accepted accounting principles. Ensures compliance with federal and state regulations governing accounts payable payments.
• Manages and directs the monthly close of accounts payable financial records and month-end accrual information to ensure information is complete, accurate and reported in a timely manner
• Provides A/P support and assistance to deliver timely and accurate responses to answer financial questions or concerns. Responsible to investigate, research and resolve issues or concerns pertaining to accounts payable charges and disbursements. Responds in a professional manner to all inquiries, providing the highest level of customer service.
• Responsible to make recommendations to improve departmental policies, controls and procedures and lead improvement in financial systems and processes. Ensures strong internal controls and seeks ways to improve operating efficiency. Develops and maintains AP financial systems and implements improvements for processing accounts payable transactions.
• Responsible for supervising and monitoring staff, including hiring, and training employees and evaluating employee performance. Responsible to supervise and coach staff to enhance their performance, quality, and productivity. Addresses performance issues and makes recommendations for personnel actions. Provides leadership by supporting and motivating staff.
• Other duties as assigned

Qualifications

Education

High School diploma: Bachelor’s degree in business administration, accounting, finance or relevant field is a strong advantage; in the absence of a degree, directly related job experience serving in a creative/marketing role, or proven experience may offset the degree requirement; this is an entry level position.

Experience & Skills

• Three or more years of experience as a leader in accounting
• Experience working with generally accepted accounting principles and accounting software
• This position demands someone who thrives in a high-volume, fast-paced environment and has a keen eye for detail
• Must have experience with an ERP A/P system and have 1099 reporting experience
• Ability to effectively communicate with team members at all levels in the organization
• Demonstrated ability to oversee the functional administration of a multi-faceted disbursement system.
• Detail oriented with strong analytical, research and problem-solving skills
• Possesses strong organizational, planning, time management and multi-tasking skills – ability to prioritize workload for self and department
• Must successfully complete a criminal background check, physical, drug screen and E-verify