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Administrative Assistant
$45k-57k (estimate)
Full Time | Business Services 5 Months Ago
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Matrix New World Engineering is Hiring an Administrative Assistant Near Florham Park, NJ

Matrix is currently seeking a motivated individual who desires a challenging career and increasing responsibilities as an Administrative Assistant to join our team in Florham Park

Key Responsibilities:

  • Setting technical appointments and maintaining appointment calendars using spreadsheets and electronic calendar
  • Formatting and preparing technical documents and reports for submittal to agencies and clients
  • Assisting with preparation of technical resumes and other marketing materials
  • Overseeing the contacts database, including tracking client interactions, contact information, and contact profiles
  • Providing administrative support to office staff, as required
  • Handling switch board and staff mail distribution
  • Coordinating the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Coordinating with Human Resources and IT to assist in onboarding of new staff
  • Managing and ordering office & kitchen supplies

Requirements:

  • High School degree required, B.S. or A.S. in Business Administration is a plus
  • 2 years of experience as an administrative assistant
  • Proficient in MS Word, Excel, & PowerPoint
  • Experience with a professional services firm is a plus

Qualified Candidates Must:

  • Be detail oriented with the ability to work independently
  • Have the ability to handle interruptions with frequently changing priorities and deadlines
  • Have excellent organizational, interpersonal and communication skills

We offer excellent benefits including:

  • Medical/Rx Insurance
  • Dental Insurance
  • Vision Insurance
  • Flexible Spending Account
  • 401(k) plan with company match
  • Paid Holidays
  • Paid Time Off
  • Company-paid Life Insurance
  • Supplemental Life Insurance
  • Company-paid Long-Term Disability Insurance

Please note: This position is not eligible for an employment visa sponsorship (e.g.H1-B, etc.) or financial assistance for relocation.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

SALARY

$45k-57k (estimate)

POST DATE

10/08/2022

EXPIRATION DATE

01/18/2023

WEBSITE

matrixneworld.com

HEADQUARTERS

PHOENIX, AZ

SIZE

100 - 200

FOUNDED

1990

TYPE

Private

CEO

JAYNE WARNE

REVENUE

$10M - $50M

INDUSTRY

Business Services

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About Matrix New World Engineering

Matrix provides turn-key environmental, civil, geotechnical, ecological and consulting services.

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