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Legal Secretary
Masuda Funai Chicago, IL
$65k-81k (estimate)
Full Time 6 Months Ago
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Masuda Funai is Hiring a Legal Secretary Near Chicago, IL

Masuda Funai, a mid-sized law firm in Chicago, is seeking a full-time Legal Secretary to provide high-level secretarial and administrative support to assigned attorneys and paralegals.

Location: 203 N LaSalle Street

Schedule: Hybrid - in office 3 days, remote 2 days 

Type: Full-time, Non-exempt

Responsibilities

  • Type correspondence and other documents for attorneys, including letters, memos, legal documents, and meeting agendas/notes from dictation or written copy
  • Schedule internal and external meetings and conference calls
  • Provide administrative support for travel and meeting arrangements; preparation and submission of expense reports; presentation preparation; entry and maintenance of contacts and Activity Reports in InterAction database; and maintenance of files
  • Open new clients and matters, including running conflicts, in the firm’s business intake system
  • Assist in the management of the attorneys’ schedules and handle e-mails from both internal and external sources
  • Proactively anticipate the needs of the attorneys 
  • Effectively deal with issues of confidentiality
  • Serve as back-up to other team members, as needed
  • Perform other duties/projects, as needed
  • Proactively seek to upskill

Qualifications

  • 4-5 years’ secretarial or administrative experience, preferably in a professional services firm
  • Proficiency in Microsoft Word and Outlook and basic knowledge of Excel and PowerPoint
  • Strong Document management experience (i.e., iManage)
  • Excellent business writing, editing, proofreading skills, spelling, and grammar
  • Ability to manage competing tasks and demands and timely respond to deadlines
  • Ability to problem solve based on standard ways of operating
  • Strong organization and prioritization skills
  • Detail oriented, thorough and accurate
  • Excellent interpersonal skills; ability to establish and maintain effective working relationships with attorneys and staff; a team player
  • Ability to learn new technology 
  • Ability to work independently in a fast-paced environment with a positive attitude

Additional Information:

  • Hybrid schedule - in-office 3 days, remote 2 days
  • Full-time, exempt position
  • Monday to Friday, 9a to 5p, with 1 hour for lunch; occasional overtime expected
  • Complimentary membership to onsite fitness center
  • Remote work stipend for technology, home office and incidentals
  • Generous 401(k) profit sharing plan and personal financial advisor
  • Flexible spending accounts for medical, dependent care, and commuter benefits
  • Premium medical insurance plans through BCBSIL
  • Complimentary Basic Life, AD&D and Long-Term Disability insurance
  • Complimentary Identity Protection
  • Optional Vision, Dental, Voluntary Life, Accident, Critical Illness, Short-term Disability, and Pet Insurance

About Us:

Since its founding in 1929, Masuda Funai has focused its practice on successfully representing international and domestic companies entering, operating and expanding in the United States. With offices in Chicago, Schaumburg and Los Angeles, the firm assists clients in every aspect of business, including establishing, acquiring, financing and selling operations and facilities; transferring overseas employees to the U.S.; providing employment and benefits counseling; structuring the distribution and sale of products throughout the U.S.; and delivering commercial and patent litigation services.

The firm’s clients, many of which have been represented by the firm for decades, span many industries and technologies. In everything we do, we focus on providing timely and highly customized services that fit our clients’ needs.

To learn more, visit https://www.masudafunai.com.

Masuda Funai is an equal opportunity employer committed to promoting a diverse workplace.

Job Summary

JOB TYPE

Full Time

SALARY

$65k-81k (estimate)

POST DATE

09/29/2022

EXPIRATION DATE

05/15/2023

WEBSITE

masudafunai.com

HEADQUARTERS

Chicago, IL

SIZE

100 - 200

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