Overview

Responsible for all accounts payable functions necessary to support the Finance and Accounting team of Wanzek Construction, Inc. and related companies. 

Responsibilities

• Understand SOX guidelines to ensure accurate controls and segregation of duties are in place to meet compliance
• Monitor shared drive daily for packing slips and other signed and coded receiving documentation
• Review invoices and statements received daily in the accounts payable email account
• Scan, enter and route invoices and expense reports in Viewpoint according to authority matrix/department head direction
• Obtain necessary approvals on all packing slips, invoices and other payment documents in accordance with SOX and internal approval matrix
• Obtain W9 forms from vendors as needed
• Communicate and maintain good relationships with vendors regarding past due balances
• Monitor hold list and work with PM's and other departments to resolve
• Maintain an organized paper or electronic filing system Reconcile vendor accounts
• Prepare multiple states sales and use tax returns
• Evaluate and recommend solutions for a more efficient and streamlined process in accounts payable
• Upload documents and assist in maintaining content of the Accounting Standard Operating Procedures (SOPs)/Integrated Work Procedures (IWPs)
• Assist other internal departments with accounts payable questions and payment information
• Various other administrative duties as requested by team members Analyze and import Comdata charges weekly
• Establish and maintain a good working relationship with field employees
• Scan invoices received via mail into Viewpoint 

Qualifications

EDUCATION AND WORK EXPEREINCE REQUIREMENTS:

• Associate degree or equivalent in Accounting or a Business-related area is preferred
• B.S. in Accounting or a Business-related area is preferred

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek's Zero Injury principles
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
• Write reports, business correspondence and procedure manuals
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public
• Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals Compute rate, ratio and percent and draw and interpret bar graphs
• Common sense understanding to carry out instructions furnished in written, oral or diagram form
• Deal with problems involving several variables 

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, genetic information, military status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.