Executive Administrative Assistant PBF Energy Inc. (NYSE:PBF) is one of the largest independent refiners in North America, operating, through its subsidiaries, oil refineries and related facilities. We have an opportunity at our Martinez Refinery in California and are seeking a talented Executive Administrative Assistant to join our team as a pivotal member that would play a key role here at PBF Energy. The Executive Administrative Assistant reports to the Refinery Manager and are responsible for delivering administrative support to the Refinery Manager and members of the Refinery Leadership Team (RLT). Job Responsibilities May Include: Providing high-level administrative support and assistance to RLT. Performing administrative tasks for RLT team including: Arranging travel and accommodations Managing expense reports Managing Outlook schedules and attends RLT meetings taking notes and recording minutes Receiving incoming communications, reviewing content, and distributing as necessary Maintaining office supplies Ordering catering for meetings Coordinating refinery events Coordinating arrangements for visitor(s) to the office, which includes preparing the agenda, organizing site access, greeting & escorting the visitor(s) as needed Managing gifts and giveaways requested by RLT which includes ordering, tracking, receiving and distributing items Assisting other functional departments such as human resources, finance, and IT with occasional projects Maintaining documents and databases, completing verification of department invoices, and performing reproduction work such as scanning documents Providing general office management and completing ad hoc administrative requests which may include providing backup coverage for other Administrative Assistants Minimum Qualifications: High school diploma or equivalent 8 years’ experience in providing administrative support to senior leadership or 10 years’ experience in providing administrative support. Proficient at using office software such as MSWord, PowerPoint, Excel, Outlook, etc. Preferred Qualifications: Proficient with SAP software or similar computerized maintenance management system (CMMS) Position-Specific Requirements: Candidate must have active TWIC card or be able to obtain a TWIC card. Information can be found at https://www.tsa.gov/for-industry/twic ONLY CANDIDATES MEETING THE ABOVE REQUIREMENTS WILL BE CONSIDERED FOR SERIOUS CONSIDERATION, PLEASE INCLUDE YOUR SALARY REQUIREMENTS Please note – We thank all respondents for their interest in PBF Energy, however, only those selected for an interview will be contacted. No Phone calls please. Placement agencies or recruiters need not respond. All resumes submitted by search firms to any employee of PBF via email, the Internet or in any method without a valid written search agreement will be deemed the sole property of PBF. No fee will be paid in the event the candidate is hired by PBF Energy Company as a result of the referral or through other means. PBF is an equal opportunity employer. This position is subject to federally mandated drug/alcohol testing. Martinez Refining Company LLC, a PBF Energy Subsidiary, offers our employees highly competitive total compensation and benefits packages. Benefits include: 401(k) plan with company match Pension Plan Medical, dental, vision plans and Flexible Spending Accounts Life insurance, short- and long-term disability Paid Time Off, Paid Parental Leave and tuition reimbursement Additional voluntary benefits are offered at group discounts.