Position Title: Administrative Assistant -- Human Resources

Location of Position: United States -- Wisconsin -- Sturgeon Bay

Business Group: Fincantieri Bay Shipbuilding

Department: Human Resources

Position Type: Full-Time; Permanent; Non-Exempt

Reports To: Human Resources Manager

Position Summary: This position is responsible for supporting the Human Resources & Labor Relations function at our vast, 63-acre facility. Significant heavy manufacturing takes place both in several fab shops, as well as on the waterfront. The successful candidate will support the 1,000 working men and women on our waterfront by coordinating HR best practices and objectives that provide an employee-oriented, high performance culture that emphasizes safety, quality, productivity, goal attainment and the recruitment and ongoing development of a superior workforce.

Detailed Description:

• Assists employees regarding benefit questions or requirements.
• Serves as the liaison for employees for questions relating to benefits and payroll. Works with the respective corporate departments to resolve issues and communicate to employees.
• Processes Exit Interview forms, notifies appropriate personnel of terminations, and provides appropriate benefits information to terminated employees.
• Handles requests for verifications of employment, benefits, unemployment insurance, and other employment information as directed.
• Handles and maintains personnel files, forms and database information associated with personnel, benefits, attendance, and general information and recruiting.
• Performs recalls and layoffs of production employees, to include required paperwork.
• Routinely audits Company-owned personnel files and employment law postings for accuracy and adherence to established guidelines and applicable federal and state laws.
• Coordinates employee relations issues with Manager, HR Administration to affect prompt and appropriate resolution.
• Maintain plan and office bulletin boards in an up-to-date and legal compliance manner.
• Performs related duties in support of the human resources function, in a primary or backup capacity.
• Performs additional duties as assigned.
• Ability and willingness to engage in highly energetic pursuits on the waterfront.
• Maintain a commitment to and promote the Quality and Environmental, Health & Safety Policies.
• Abide by and enforce all organizational policies and procedures.
• Assists in the entry of status change forms for all employee changes.
• Assists in validation of labor collection of all employees and contractors.
• Assists in the creation and completion of daily, weekly, monthly, and yearly reports.
• Assists in the auditing of T&A agency invoices and resolves any discrepancies.

Core Competencies:

• Organizational Savvy -- Maneuvering comfortably through complex policy, process, and people-related organizational dynamics.
• Customer Focus -- Building strong customer relationships and delivering customer-centric solutions.
• Communicates Effectively -- Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Company Overview:

Fincantieri Bay Shipbuilding (FBS) is located in Sturgeon Bay, Wisconsin. With roots dating back to 1918, we currently exist as an industry leader in new construction, repair, and major conversions. The FBS portfolio includes articulated tug-barge units, OPA 90-compliant vessels, dredges and dredging support equipment, and offshore supply vessels along with specializing in Great Lakes self-unloading vessels. We strive to be the shipbuilder of choice in safety, quality, value and dependability by offering innovative and competitive maritime solutions tailored to our customers' needs. Our mission is to build, repair and sustain maritime vessels that proudly supply, service and defend our nation and the world.

EEO Statement:

Fincantieri Bay Shipbuilding provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We promote a Drug Free Work Environment and require pre-employment drug testing as well as mandatory random drug testing.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you are an individual with a disability and you need assistance or an accommodation during the application process, email our Human Resources Department at Bayshipbuilding-HR@us.fincantieri.com.