Job Title: Receiving Coordinator
Department: 201 - MEDS Logistics & Inventory Control
Location: Brunswick
Desk Location: In Office
Reports to: Director, Operations
Employment Type: Full Time
Travel: 0 – 5%

JOB SUMMARY

This position is responsible for receiving all product shipments within the Distribution Center. Activities will involve processing the receipt of medicines and medical supplies, data entry into the inventory management system, and placing product in the distribution center.

ESSENTIAL DUTIES AND RESPONSIBILITIES

RECEIVING

• Receives incoming shipments
• Data entry of product information into HELM
• Troubleshooting inconsistencies with data and inventory
• Coordinates receiving shipments
• Monitoring and unloading of receiving shipments
• Monitoring for inventory discrepancies and working with inventory team to solve discrepancies
• Responsible for quality control procedures for incoming shipments
• May work with UPS shipments and the processing of those shipments
• Inventory received product and accurate placement within distribution center using scissor lift and forklift

BACKUP TO ORDER PACKING / LARGE VOLUME ORDER PROCESSING

Following will be performed on an as needed basis
• Packs and prepares UPS and FedEx orders for shipment
• Meets order shipping deadlines indicated in the special instructions section of the order control sheet
• Packs and prepares cold chain orders for shipment
• Assist with volunteer activities
• Secures and reviews orders to determine items to be picked and mode of shipment
• Pick and prepare large volume and container orders for shipment, ensuring that all documentation has been completed correctly.
• Assist in loading of container and truckload shipments, and palletized orders. Works with the Logistics Department to ensure timely pickups and proper documentation

OTHER DUTIES

• Helps maintain security of Distribution Center by monitoring access to and departures from the receiving and shipping departments.
• Responsible for deadlines being met in areas of responsibility
• Assists in other areas of Distribution Center as needed to alleviate backlogs in work flow
• Maintains a clean and safe work environment
• Compacts/bails cardboard
• Obeys safety and security policies
• Operates forklifts and pick trucks safely and reports all equipment maintenance problems their supervisor
• Performs various Distribution Center housekeeping duties including sweeping and cleaning of floors

ORGANIZATIONAL RELATIONSHIPS

This position will report to the Director of Operations and will be part of the Operations Team. The Receiving Coordinator will not have any direct reports.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Certain skills can be acquired through job training and orientation by MAP staff.

EDUCATION AND/OR EXPERIENCE

• Minimum of a High school diploma or general education degree (GED) required
• One to three years related experience and/or training, preferred.
• Or equivalent combination of education and experience

OTHER SKILLS AND ABILITIES

• Experience in detailed data entry into inventory management systems, preferred
• Experience in working with barcoding and scanners, preferred
• Moderate level computer skills with Windows Operating Systems and MS Office Suite
• Forklift and pallet jack experience preferred
• Follow specific direction and complete orders as requested
• Prioritize work and complete assignments on a timely basis
• Knowledge of general office machines (computers, printers, fax, copiers, etc.)
• Maintain accurate, legible records
• Good planning and organizational skills
• Exhibit a general knowledge of safety and security issues
• Work harmoniously with supervisor and co-workers
• Work diligently with little supervision

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Position will require a person to lift and move boxes in excess of 30 lbs. Position requires employees to stand, bend, crouch, twist the duration of their shift. Employee should be able to walk unassisted. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus during significant computer related work. Employee must be able to read, write, and speak English fluently. All applicants should be eligible to work in the United States.