Description

Management Controls Inc. (MCi) is seeking a detail-oriented Accounts Payable Specialist to join our Accounting and Finance Team. The Accounts Payable Specialist will provide financial, administrative, and clerical support by ensuring expenses are controlled by processing and verifying accuracy of invoices according to established policies and procedures in an efficient, timely and accurate manner. The ideal candidate will possess a general understanding of basic accounting principles and the full cycle accounts payable process, be detail oriented and have a willingness to learn and grow professionally. 

The business is privately held, has been around for 30 years, services most of the Fortune 100, and is experiencing exponential growth which will last into the next decade. In addition to the normal tech company benefits like stocked kitchens, bonuses, and flexible PTO, the company also offers 100% paid healthcare. So, if you want to work for a business that takes care of you and those you love, values creativity, learning, and individual contribution think about joining the team.

Duties and Responsibilities:

• Receive and process vendor invoices including checking for accuracy, legitimacy, coding to correct account, date, and departments/cost centers 
• Review subcontractor invoices to ensure compliance with applicable terms and conditions
• Ensure supporting documentation is provided with all invoices
• Interface with appropriate departments to secure proper approvals
• Proactively research resolutions for vendor inquiries, with special focus on determining root cause for problems and offering viable solutions
• Create and update vendor records in applicable systems
• Collect and maintain all W-9’s for vendors and subcontractor’s
• Assist with issuing annual 1099’s
• Review expense reports for integrity and consistency with company travel and expense policies
• Ensure expense reports are accurately coded to the correct account, date and department/cost center
• Collaborate with employees and their use of Concur to submit expense reports
• Maintain appropriate vendor files
• Support month end and year end close activities as needed
• Assist with internal and external audits as needed
• Fulfill assorted Office Management/ Administrative duties as needed
• Assist in creating internal process and procedure documentation as requested
• Other duties and miscellaneous projects as assigned according to business necessity

Requirements

• 3 years of accounts payable experience
• Proficient using Microsoft Office, 10-key by touch
• Effective verbal, listening and written communication skills
• Ability to treat data and information with extreme confidentiality
• High degree of accuracy and attention to detail
• Experience managing multiple tasks simultaneously
• Ability to work independently or as a team member, prioritize work and ask for clarification if needed
• Strong organizational skills
• Demonstrates initiative and is self-motivated
• Concur SAP experience required
• NetSuite experience required
• Third party Accounts Payable processing platform experience (MineralTree/Integrated Payables) helpful
• Ability to work with moderate volume of transactions while maintaining high level of accuracy
• Ability to research, communicate, and resolve discrepancies
• Customer Service mindset with a focus on quality communication and attention to detail