Description

• Inform origin railroads of releases and send necessary information over to them after releasing railcars
  • Release Track information
  • BOLs

• Accounts Receivable
  • Consolidate all transload reports (destination sales) into a single combined transload report
    • This includes 3rd party transload vendors if title transfer has taken place
    • Send out a report Monday through Friday no later than 2:00 pm.
• Accounts Payable
  • Ensure that any 3rd party transload that is used, has a PO issued to it for the work they will perform
  • Ensure that the procurement department has the necessary information to receive sand that was brokered from a 3rd party supplier.
• End of Month
  • On day 1 of close ensure that accounting has all necessary information related to inventory and sales that happened at the destination
  • On day 2-S of close work with accounting to ensure they have everything they need to properly close the month

Secondary Responsibilities

• Availability
  • Work with the logistics manager to learn how to forecast availability for all plants. This forecast will look at the next four weeks or 0-30 days.
  • Coordinate with the plants to ensure that the forecast that is put together is feasible
  • Coordinate with sales so they know of any sand that has not been set aside for a customer so they can sell it with as much lead time as possible to maximize the price
• Data Reporting
  • Work with the administrative analyst to ensure the logistics data is being properly entered into the database for dashboard reporting

Qualifications

Primary Responsibilities and Duties

• Manage and track the location and status of all railcars within the fleet
• Maintain insurance requirements
• Perform reporting relating to AP/AR for month-end close and ongoing monthly tracking
• Monitor variances and repairs for rail cars
• Coordinate the logistics of the rail cars as it relates to demurrage, diverting, and storage
• Track shipments to contract customers

Internal Job Responsibilities

• • Rail car fleet Tracking
    • Know where all cars in the fleet are at all times.
    • Work with the railroad to get cars that are off course back into the fleet.
    • Ensure that all railcars are properly loaded into ShipXpress
    • Customer Cars
      • Keep an updated list of all customer cars
      • Know how many customers cars we have in the fleet by plant
      • Complete list of all Leased cars including Lessor, Lessee, Lease Name/Number, Rate, In Service Date, Out of Service Date, and Expiration.
    • Keep an eye on dwell time. Let sales know if cars sit too long at the destination so we can put pressure to have the cars moved. 7 days is what we allow customers to unload when they don't have a storage option.
    • Notify everyone immediately if cars are in a demurrage situation.
    • Have a list of vendors to come out and repair railcars if needed.
  • Accounts Receivable
    • Track when our cars are used for customers so that we can charge them.
      • Liberty: $5/ton if using our cars.
    • Track all demurrage from the railroad or transloading companies that need to be passed along to the customer
      • Customer Examples:
        • Stingray
        • GPOR
        • Liberty
        • Calfrac
        • Halliburton
      • Make sure that all information is properly documented and then given to accounting for billing.
    • Properly document demurrage bills that result from excessive dwell time by our customers.
  • Accounts Payable
    • Ensure that a requisition is turned in every month for each plant to cover the railcar lease expenses. You will have to probably do multiple requisitions, but you can work with Procurement to understand that.
    • Ensure a requisition is completed for the unloading or rebalancing of any cars
    • Ensure a requisition is completed for any switching or diversion charges.
  • Car Repair
    • Use railtronix to determine variances for railcars
    • Mark railcars with large variances for inspection and possible repair.
    • Make a list of all mobile repair crews.
  • Overloaded Cars
    • Have a list of vendors by region to unload/rebalance railcars.
    • Work with railroads to have the cars spotted for unloading or rebalancing.
    • Inform plant managers of overloaded railcars so they can determine how the event happened and correct it.
  • Fleet Distribution
    • Keep rail fleet balanced
    • Divert when necessary to avoid demurrage and maximize plant uptime.
    • Divert cars without paying diversion fees whenever possible. This requires using Muskie as an exchange point.
  • End of Month Requirements
    • On day 1 turn in a list of cars that each plant used for the month.
  • Included associated cost of these cars. This goes back to what you should do at the beginning of the month with Accounts payable. You will be doing a change order at this point if necessary.
    • On day 1 turn in the amount, we should charge customers for the use of our railcars. This will be customer specific.
  • Insurance Requirements
    • Keep an up-to-date file of the value of all railcars. This information can be found with our Lessors. Needs to be updated annually or upon accounting's request.