Description

Maldonado Nursery & Landscaping, Inc. is the landscape partner of choice. We’re devoted to providing top-quality landscape services to both commercial and residential clients at competitive prices.

We service San Antonio, Austin, Corpus Christi, Houston, and the Rio Grande Valley. We are one of the largest family-owned landscape and irrigation contractors in the South Texas region as well as one of the largest privately held Hispanic businesses in the United States.

Keeping our mission statement and core values at the forefront of our daily operations is our commitment to our clients and employees. Check out our website to learn more about our mission and team: https://mnlsa.com/

We're thrilled to share that we've ranked on the Lawn & Landscape Top 100 list for 2023! This recognition speaks to the hard work, dedication, and passion our team brings to every project. Join our team and be a part of a 36-year legacy that continues to serve the Southern Region of Texas!

Summary

Assists in the day to day activities pertaining to the contract administrator, in accordance with company policies, contract documents specifically pertaining to project schedules, budgets, purchasing and operating per MNLs Standard Operating Procedures. Supports all Commercial Construction Branches.

Essential Function

• Responsible for day to day contract and file administration of awarded jobs.
• Upon receipt of contracts, will set up computer data file in a structured environment that organizes all project data. This includes setting up ship-to’s, moving over the estimate folder and added project info to the job tracker.
• Coordinates and transmits all project documents with general contractor and or owner to include but not limited to signed contracts, insurance, change orders, permits, line locates, submittals, closeout materials, and warranty, CCIP enrollment.
• Works with Branch Manager to track all expenses on jobs, ensuring proper entry of time, materials and subcontractors for each.

• Also, will coordinate and assist payroll in transmission of certified payroll documents.
• Assist estimating team with multiple document proposals that require company work history, insurance documents, owner related items and bid bonds. Also assist in final review of these bid documents, including project taxability, prior to sealing of bid envelope.
• Company Wide Commercial qualification packages.
• Keep Minority Status Certifications up to Date.
• Orders all bid and Payment & Performance Bonds.
• Assist the field with Job Safety Analysis and help Safety manager put together Site Safety plans when needed.
• Composes, types, prints and revises materials such as correspondence, contracts, reports, memorandums, various documents and fax cover sheets as required by business.
• Assist in procurement of materials, equipment and subcontractors for construction projects.
• Developing and fostering vendor relationships.
• Communicate with branch managers to resolve purchase order discrepancies.
• Propose improvements to current purchasing system that will improve vendor relations and lower cost of services.
• This position must maintain effective communications with all team members within the office to maintain a smooth, informed and consistent atmosphere with regards to office functions.
• Maintains confidentiality regarding all business materials and matters discussed.
• Must uphold company policies, procedures and company core values at all times

Competencies:

• Excellent analytical, organizational, interpersonal and communication skills – attention to detail, accuracy and deadlines
• Must be change adaptive, flexible, and empathetic
• Be able to provide direction and drive key initiatives.
• Must be highly customer oriented and responsive with a high need for closure
• Demonstrated initiative – ability to think, work, and make independent decisions based on sound judgment
• Ability to work well under pressure and balance multiple priorities and assignments to meet deadlines
• Strong team-building skills including the ability to lead, cooperate, motivate, and contribute as part of a team with representatives from multiple disciplines.
• Must be willing to “roll-up” sleeves and dig in with staff to drive processes that support the business
• Committed to learning, personal growth, continual process improvement and staff/team development
• Excellent written and verbal communication skills
• Must be comfortable working in a fast-paced environment where continuous improvement is expected
• Ability to manage financial controls and accounting processes across geographically dispersed operating units
• Must be able to consistently achieve high work standards; attention to detail, accuracy and timeliness a must
• Enjoys and seeks out opportunities to work with the operational side of business

Knowledge/Skills

· Associates degree (A.A.) or equivalent from two-year College or technical school; or five year of related experience and/or training; or equivalent combination of education and experience.

· Accomplished computer skills in Microsoft Word, Excel, Power Point, Outlook, Publisher as well as dictation, minutes and previous travel/hotel/meeting arrangements. Also has ability to operate phone systems, copiers, printers and fax machines.

· Ability to write routine reports and correspondence. Ability to speak effectively to clients or other team members. Exceptional proofreading skills are imperative.

· Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

· Have the ability to define problems, collect data, establish facts, and draw valid conclusions

Work Environment

Office Environment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch or crawl. The employee must also occasionally lift and move up to 25 pounds. Specific vision abilities include close vision and color vision

Travel

Travel is primarily local during the business day, although some projects may require more out-of-the-area and overnight travel.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Salary: $50,000 per year DOE

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Construction: 1 year (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location

Qualifications