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Accounting Specialist

Full Time 5 Months Ago

Job Title: Accounting Specialist 

Location: Atlanta, GA 

Department:  Accounting & Finance 

Reports to: Director of Accountant  

Status: Non-Exempt 

The Staff Accountant at the Epicurean will help support the day-to-day operations of the Hotel as well as the Accounting Finance Team & Director of Finance. 
Responsibilities will be varied and never boring!  They will include financial analysis, accounts receivable, accounts payable, balance sheet reconciliations, and audits. 

 

DUTIES AND RESPONSIBILITIES: 

  • Maintain all vendor files in easily accessible and consistent manner. 

  • Process and Balance Food & Beverage Tips and Gratuities for Bi-Weekly Payroll 

  • Post Bi-Weekly Payroll 

  • Champion OnTrack Labor Management 

  • Ensure All Departments Are Compliant  

  • Hold Weekly Labor Meeting to Critique Variances 

  • Verify that all invoices have been properly reviewed by the properties management, coded and approved for payment according to Mainsail standard operating procedures. 

  • Process invoices into the accounts payable system timely and accurately. 

  • Reconcile vendor statements to ensure no invoices have been missed and the properties are in good standing with the vendors. 

  • Work in conjunction with Director of Finance on Cash Forecast 

  • Complies with accounting guidelines regarding receipt of payments, check total verification, tip disbursement, cash drawer and house bank management 

  • Maintain critical vendor lists for each property to ensure timely payments. 

  • Maintenance of Certificates of Insurance 

  • Follows month end closing schedule including the preparation of the month end AP reports. 

  • Promotes internal controls and stay up-to date with accounting concepts, practices and procedures. 

  • Resolves and provides answers for all accounts payable related inquires. 

  • Support and promote continuous improvement in processes and procedures. 

  • Maintains professional level of service to both internal and external customers. 

  • Assists with special projects and task as assigned. 

  • Perform any other job related duties as assigned 

EDUCATION & EXPERIENCE 

  • Previous hotel accounting experience preferred, including daily reporting, general ledger, financial statement, and balance sheet reconciliation responsibilities 

  • 4-year bachelor’s degree in Finance and Accounting or related major preferred 

  • Proficient in Microsoft Excel 

Physical Demands 

  • Ability to sit or stand for extended periods of time 

  • Corrected vision to normal range. 

  • Ability to work long hours as needed 

Mental Demands 

  • Make sound judgments quickly 

  • Work on multiple tasks, making appropriate progress towards deadlines 

  • Able to work independently, take direction and provide direction to others 

  • Maintain the highest degree of confidentiality 

  • Ability to effectively handle challenges in the workplace, including anticipating, preventing, identifying and solving problems as necessary. 

NOTICE: The hotel business functions seven days a week, 24 hours a day. All employees must realize this fact and be aware that at all times it may be necessary to move employees from their accustomed shift as business demands. In addition, this is a hospitality business, and a hospitable service atmosphere must be projected at all times. 

Mainsail Lodging & Development is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is Mainsail’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by federal state and/or local law. Mainsail Lodging & Development maintains a drug-free workplace.

WEBSITE

mainsailhotels.com

HEADQUARTERS

Tampa, FL

SIZE

100 - 200

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Accounting specialists who aspire to more advanced positions might need to pass the Certified Public Accountant exam.

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