Job Title: Accounts Payable Associate
Department: Finance
Reports To: Finance and Administration Manager

FLSA Status: Non-exempt

Schedule: Full Time

Salary: $27/hour

Location: On-site, in person

The Luther Burbank Center for the Arts (LBC) seeks a sharp, hard-working, inquisitive person to work with our dedicated team of Finance and Administrative staff to serve the mission of the LBC and support the community impact of the organization’s work.

With more than 500,000 visiting the LBC each year, this is a community hub of activity where something is always happening. As the home of performing arts in the North Bay, diverse artists and acts are routinely on our mainstage. Additionally serving 50,000 children annually as the largest provider of art education for our region, the LBC’s focus on education and community engagement is a critical part of our work.

The LBC’s collegial and active staff culture is proven by many staff enjoying long tenures and advancement opportunities. Being close to the arts keeps things interesting, and seeing the community engagement impacts of the organization keeps spirits high.

Position Summary:

Performs various accounting functions under the direct supervision of the Finance & Accounting manager. Duties will include processing accounts payable, maintenance and analysis of accounting records, preparation of accounting reports, ordering supplies, preparation of journal entries and reconciliation of ledger accounts, assist in monthly and year-end financial closings. Interfaces regularly with Finance and other staff to ensure that certain accounting and administrative needs of the organization are met.

Responsibilities include the following; other duties may be assigned.

• Responsible for full-cycle Accounts Payable transactions, including processing of vendor invoices, wire and ACH payments, employee credit card and expense reports, vendor payments and month end close accounting activities in the accounting system (Great Plains) including the set up and maintenance of vendor files and expense reporting.
• Research and verify the proper calculation and payment of performer tax withholdings and royalties in accordance with government and contract terms.
• Responsible for tracking, allocation and payment of advertisement expenses and the compilation and verification of ad packs for show settlements.
• Cross-train on the maintenance of general and subsidiary ledgers for all show expenses and the preparation and distribution of show reconciliations
• Ensure personal compliance with generally accepted accounting principles and the organization’s policies, procedures, and contracts.
• Maintain W-9 files and prepare annual 1099 reporting in accordance with governmental requirements
• File all royalty payments and reports to ASCAP, BMI, SESAC
• Track documentation of capital expenditures for Fixed Assets
• Maintain departmental filing systems
• Maintain general and subsidiary ledgers for show expenses and prepare show reconciliations
• Prepare journal entries as requested and reconcile general ledger accounts monthly and annually
• Participate in the preparation, maintenance and analysis of accounting schedules

Other Duties:

For the benefit of the organization, the Finance and Administrative department regularly cross trains on primary duties of others in the department. Cross training allows for smooth operations during staff vacations and illness. There is also an opportunity for growth in roles as cross training and professional development is accomplished. This role will be expected to cross train on other business cycles (such as accounts receivable, deposits and financial reports) and perform them periodically (quarterly) as part of their normal job description.

Qualifications

Although training will be provided, applicants should be proven self-starters who are skilled at seeking out answers and solutions to complex transactions. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Associate's degree (A.A.) or equivalent training, is desired.
• A minimum of three years’ experience processing accounts payable on a robust enterprise accounting system (such as Great Plains, NAV, SAP, Oracle or similar) is required.
• Experience with multi-segment chart of accounts and coding invoices to the appropriate expense accounts.
• Knowledge and prior experience using accrual accounting.
• Basic knowledge of tax filing regulations.

Computer Skills
To perform this job successfully, an individual should have knowledge of Microsoft Dynamics Great Plains accounting software (GP) or other enterprise accounting systems; Microsoft Excel and Word software. Prior experience processing accounts payable through Great Plains is highly desired. 

Other Skills and Abilities

• Strong and precise attention to detail and follow through
• Excellent verbal and written communication skills.
• Strong organizational and multi-tasking skills
• Ability to take direction and be proactive
• Ability to deal with last-minute deadlines and maintain flexibility in schedule
• Willingness to ask questions and follow directions

How to Apply and Further Information

For further information on the LBC, please review our website.

To apply, please send a resume and short cover letter in PDF format to HR@lutherburbankcenter.org using the subject line Accounts Payable Associate.

While all applications are appreciated, only those selected as candidates will be contacted.

No phone calls please.