Overview

Founded in 1990, LS Power is a developer, investor and operator of power generation, transmission and energy infrastructure projects in North America and operates with offices in several states including NY, NJ, CA, MO and TX. Since its inception, LS Power has invested over $40 billion to construct, acquire and operate such projects. LS Power employs an integrated, multi-disciplinary approach, with a team of over 200 people covering every area of expertise required to successfully execute in the sector. LS Power has developed and constructed more than 630 miles of transmission infrastructure and has additional projects in the construction and planning stages. The total projected capital cost of LS Power’s transmission projects in the operational, construction or planning stages is over $3 billion. As a developer, investor and operator in the energy sector, we possess a unique combination of industry-specific expertise, resources and relationships that enable us to arrive at creative solutions to the current and future needs of our customers and investors.

We are currently looking for a Receptionist/Administrative Assistant to join our team in New York City. As the Receptionist/Administrative Assistant, you will perform a variety of administrative and support duties for professional staff. Work performed will include a broad range of responsibilities involving confidential or technical information such as compiling reports, furnishing information to internal and external parties, composing non-routine correspondence, preparing reports and presentation material and maintaining an electronic and paper file system. May exercise considerable initiative, judgment and discretion in completing assignments. Position entails communicating with all levels of employees including housekeeping staff, administrative staff, accounting staff, and senior management staff; will also routinely communicate with outside vendors.

Responsibilities

• Managing the main LS Power phone line and screens calls
• Arranging meetings by:
  • Managing the Corporate Calendars and setting-up meeting invitations
  • Clearing guests with building security
  • Receiving and directing visitors to appropriate conference rooms.
  • Making specific arrangements for meetings (such as ordering breakfast and/or lunch, setting up the projector when needed, etc.)
  • Coordinating travel arrangements when necessary, including cars service and/or hotel for guests
• Assisting Office Manager in daily office operations
• Coordinating building services
• Coordinating office reservations and supply inventory systems related to COVID-19 safety protocols
• Signing for and distributing mail, print stamps and managing the postage account
• Sending weekly interoffice package to headquarters in New Jersey
• Operating a variety of office equipment including copier/printer, postage weight machine and binding machine
• Maintaining order at printer stations daily including discarding cover sheets, distributing print jobs and incoming faxes
• Ordering business cards for New York office employees
• Organizing office celebrations
• Purchasing gifts on behalf of the company
• Taking Inventory and ordering office supplies including beverages and snacks
• Coordinating and communicating with the Housekeeper to include:
  • Printing daily conference room calendar schedule and verbally communicating updates
  • Working together on inventory processes to keep supplies stocked
• Managing the pantry and meeting set up in Housekeeper’s absence
• Preparing routine accounting reports on a weekly and monthly basis including:

Qualifications

• College degree, and at least 2 consecutive years of experience managing a reception desk
• Independent, organized individual with great attention to detail
• Must be extremely reliable and have positive attitude
• Approachable and responsive to all employee requests
• Possesses ability to prioritize a variety of challenges and responsibilities
• Communicates effectively both orally and in writing
• Flexible and exhibit excellent interpersonal skills
• Possesses ability to work well with all levels of management as well as outside guests
• Possesses ability to follow written/verbal instructions
• Must exhibit good judgment
• Must work well both independently and in a team
• Able to focus in fast-paced open area
• Has strong computer and research skills

PROGRAMS USED:

• Microsoft Word, Power Point, Excel, Outlook, SharePoint
• Adobe Acrobat
• Concur Travel and Expenses

Offers of employment to work in person at any of our Company offices are contingent upon a candidate submitting proof that he or she is fully vaccinated against COVID-19. Per CDC Guidance, people are considered fully vaccinated for COVID-19 ≥2 weeks after they have received the second dose in a 2-dose series (Pfizer-BioNTech or Moderna), or ≥2 weeks after they have received a single-dose vaccine (Johnson & Johnson [J&J]/Janssen). Candidates may request a medical or religious exemption to this requirement. To do so, please request, complete and return to Human Resources the applicable exemption request form(s).