Overview

As a Property Adminstrator, you will be responsible for multiple buildings, generating and sending monthly statements, monitoring the work order system, assisting in administration of tenant leases, filing of all accounting and tenant documents, and assisting Property Manager and Senior Property Manager as necessary.

Responsibilities

Accounting Duties:

• Code all monthly invoices and input into system.
• Mail out checks to vendors for payment.
• Follow up with vendors to resolve billing issues.
• Assist in preparing monthly closing reports for accounts receivable and accounts payable.
• Prepare monthly tenant charges, create monthly statements and distribute to tenants.

 Administration:

• Prepare lease abstracts for new leases.
• Compile and maintain complete lease files on all tenants including tenant move-in information and accounting correspondence.
• Track and monitor certificates of insurance for tenants and vendors. Send out reminders before expiration date and notices of default if needed.
• Assist in coordination of building events (tenant move-in breakfast, summer event, holiday party, etc.).

Other Duties:

•  Serve as a point of contact for tenants in the building.
• Monitor work tickets as they come in to ensure they have been responded to. Follow up with engineering and management staff if needed.
• Assist in coverage at the security desk each day for the lunch hour.
• Order office supplies as needed.
• Other duties as needed to assist in management office.

Qualifications

• Two to four year degree or equivalanet experience
• Proficiency with Micrsoft Suite (Word, Excel, Powerpoint and Outlook) required
• Basic accounting courses or equivalent work experience preferred. Previous experience with Yardi or MRI a plus.