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Office Manager
Full Time 8 Months Ago
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Loews Hotels Services Company LLC is Hiring an Office Manager Near Nashville, TN

Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio consisting of 26 hotels and resorts in the United States and Canada. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their “uniquely local” community in order to curate exciting, approachable and local travel experiences for guests. It is the responsibility of the Office Manager to proactively manage an effective and highly efficient work environment. The Office Manager oversees the entire facility including work areas, shared spaces, vendor and maintenance relations, meeting room technology and all F&B and equipment oversight. This position ensures all property requirements are met and departments and services within the office coordinate together. This is achieved by intuitive foresight to anticipate the needs of our guests and team members and manage vendor relations. Essential Functions and Responsibilities · Focus on facility effectiveness strategies to include the management of property calendars to ensure office optimization, department accuracy, building and brand compliance, risk analysis, ER expectations and ensure the LH & Co. property standards are established and met. · Manages the Office Coordinator position and ensures the Office Coordinator is meeting all reception area standards and duties surrounding check logs and mail management. · Assists in scheduling meetings to ensure adequate space for all attendees. · Orders/coordinates F&B, room set up, supplies for meetings, conferences, and trainings in office. · Maintains attractive, orderly office environment including shared spaces, décor, art work, and plants. Ensures team members adhere to office policies and standards of conduct. · Works collaboratively with building management to ensure repairs and other contract requirements are completed timely. Gets quotes and financially manages all office projects. · Manage the team member and new hire onsite experience- ensures new hires are contacted prior to starting, greeted and given a tour on day one, have all work space requirements in place, receive a welcome gift and ensured they have the Office Manager and Office Coordinator’s contact information for any and all needs. · Focus on strategies that encourage TM's to feel connected within their departments. This includes engagements events and activities. · Coordinates all construction projects including obtaining quotes; scheduling and approving work. · Performs or facilitates maintenance of office equipment including cleaning, maintenance, repairs, and/or replacement. · Maintains inventory of office supplies; orders new supplies as needed through PO process with appropriate approvals. · Manages, orders, stocks and organizes inventory of all items located in the break room, kitchen, and beverage centers. · Maintains inventory of all safety supplies; coordinates with Director of Security safety action plans, drills, and trainings. · Daily walk-through to ensure adherence of office policies; including but not limited to, appearance of cubicles and offices (clean desk policy), HO2 appearance standard, safe and clutter-free environment. · Manages office Pcard and submits expenses in timely manner. · Meet all timeline driven expectations to include weekly, monthly, quarterly and yearly events. This includes the scheduled tasks of the Office Coordinator which consists of bank logs, mail management, maintenance, cleaning schedules and vendor relations. · Reviews and approves all invoices and purchases as well as receives all products for office. · Ensure technology is functional for meeting use and coordinates with IT when issues are found. · During separation events the Office Manager helps ensure technology is retrieved through timely TM correspondences and meets TM’s for equipment retrieval. · Performs tasks for executive and senior staff as needed. · Makes daily electronic bank deposits for the office and select properties. · Manages the coverage of the reception desk. · Provides clerical support when needed with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents. · May be required to work varying schedules to reflect business needs of the office. May be required after hours or weekends for cleaning or construction projects. · Remains on call for building emergency situations and reports to the office immediately for emergency needs · Required to attend all training sessions and meetings. · Other duties as assigned. Required · Excellent knowledge of PowerPoint, Word & Excel · Able to manage multiple tasks · Well organized · Excellent communication skills · Able to act independently as necessary

Job Summary

JOB TYPE

Full Time

POST DATE

07/14/2022

EXPIRATION DATE

10/28/2022

WEBSITE

loewishotles.com

HEADQUARTERS

New York, NY

SIZE

<25

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The following is the career advancement route for Office Manager positions, which can be used as a reference in future career path planning. As an Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager. You can explore the career advancement for an Office Manager below and select your interested title to get hiring information.

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