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Office Manager/Executive Assistant

Burlington, MA | Full Time
17 Days Ago

Job Description

Position

Office Manager/Executive Assistant

Location

Burlington, MA


About LightForce Orthodontics

LightForce Orthodontics is a 3D printing technology company focused on the orthodontic space. Our digital platform empowers orthodontists with fully customized, 3D-printed tooth-moving tools. In 2019, we launched their first product - the world’s only, fully customized 3D printed bracket system and digital treatment software. We are proud to be one of the fastest growing companies in the industry. Learn more at www.lightforceortho.com/


Description

We are looking for a smart, high energy, detail oriented and self-motivated person for the critical hybrid role of an Office Manager and Executive Assistant. This role will exemplify “Passion with Purpose” a core value here at LightForce.


Essential Duties and Responsibilities

● Reception Desk

  • Answering phone
  • Greeting guests
  • Opening mail

● Office Management

  • Providing office access
  • Filing service requests
  • Ordering / stocking of kitchen
  • Ordering / stocking of office supplies
  • Assist with facility / space planning for a new office (ordering desks, chairs, supplies etc.)
  • Keep office looking clean and professional (especially when expecting guests)

● Executive Assistant

  • Manage Google Calendar - vetting, prioritizing and providing recommendations for meetings
  • Assist with the scheduling of multiple stakeholder meetings in different time zones
  • Booking Travel - both domestic and international
  • Creating, submitting and tracking expense reports
  • Meeting planning when needed (agenda, invites, etc.)


Qualifications

  • A strong passion to help people
  • Excellent interpersonal skills
  • Strong organizational skills with attention to detail
  • Ability to adapt to the needs of a fast-faced, dynamic organization.
  • Common sense, good judgment, and a commitment to positive teamwork!
  • Previous office management experience preferred
  • Previous executive assistant experience preferred, but not required


Education and Other Requirements

  • High School (Required)


Perks (US Employees)

  • Workplace perks such as food/coffee and flexible
  • Unlimited PTO
  • Generous premium coverage for medical, dental, and vision plans
  • Retirement benefits / accounts
  • Pre-tax commuter benefits program
  • Paid parental leave


LightForce Orthodontics is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, Protected Veteran status, sexual orientation, or any other characteristic protected by federal, state, or local law.