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Executive Assistant
LEGENDS New York, NY
$87k-111k (estimate)
Full Time | Business Services 2 Months Ago
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LEGENDS is Hiring an Executive Assistant Near New York, NY

LEGENDS

Founded in 2008, Legends’ operating divisions worldwide include – Global Partnerships, Global Sales, Hospitality, Global Partnerships, Global Merchandise, Global Technology Solutions, Attractions, Growth Enterprises – offering clients and partners a 360-degree data and analytics fueled service solution platform to elevate their brand and execute their vision. Currently, Legends works with marquee clients across business verticals including professional sports; collegiate; attractions; entertainment; and conventions and leisure. We are the industry leaders in designing, planning, and realizing exceptional experiences in sports and entertainment. For more information, visitwww.Legends.netand follow us on Twitter and Instagram @TheLegendsWay.

THE ROLE

Work directly with the CFO to support all aspects of his daily work routine

ESSENTIAL FUNCTIONS

  • Work directly with the CFO to support all aspects of his daily work routine
  • Maintain the CFO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
  • Serve as a liaison between the CFO, finance/accounting staff, and other management team / employees including receiving and screening the CFO’s phone calls and visitors; and directing calls appropriately for resolution.
  • Provide coordination, monitoring, and communication of projects and programs managed by the Finance and Accounting Department.
  • Assist in project management activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
  • Assist the CFO in the development of presentations and white papers for internal and external audiences.
  • Determine priority of matters of attention for the CFO; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the CFO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Handle printing, faxing, mail/overnight packages, copying, filing, kitchen ordering / organization, and email/messages for the New York Corporate office.
  • Compose and prepare letters relating to routine correspondence for the CFO’s signature.
  • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
  • Maintain confidential and sensitive information.
  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
  • A detail-oriented self-starter with prior experience in the financial services industry or with an executive team
  • Someone who exhibits sound judgment with the ability to prioritize and make decisions
  • Energetic and eager to tackle new projects and ideas
  • Comfortable interacting with high-level executives
  • A team player capable of cultivating productive working relationships across the firm
  • Resourceful, can-do attitude
  • Thrives in a fast-paced environment

QUALIFICATIONS

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Bachelor’s degree preferred
  • Three to five years’ prior experience in supporting a senior executive or team
  • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Exceptional writing, editing, and proofreading skills
  • Excellent organization and time-management skill
COMPENSATION

$95,000 - $110,000

Competitive salary, commensurate with experience, and a generous benefits package that includes: medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On site

  • Must be able to lift at least 15 pounds

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands to finger, and handle controls. The employee frequently is required to reach with hands and arms. The employee is required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

SALARY

$87k-111k (estimate)

POST DATE

01/27/2023

EXPIRATION DATE

01/31/2023

WEBSITE

legends.net

HEADQUARTERS

NEW YORK, NY

SIZE

7,500 - 15,000

FOUNDED

2008

TYPE

Private

CEO

SHERVIN MIRHASHEMI

REVENUE

$200M - $500M

INDUSTRY

Business Services

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Legends is an event management company that offers conferences, tradeshows, and board meetings for businesses

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