Overview

Learn It Systems is a national education organization whose mission is to help all children succeed in school and in life. We value team members who exhibit collaboration, integrity and the desire to make a difference in the lives of students who struggle to be successful. We are excited to find great people that share our passion to help children and their families.

Responsibilities

The Office Administrator will work closely with the Area Manager, Program Supervisors, and other corporate personnel at Learn It Systems. The purpose of this position is to oversee all phases of the invoicing process and support management with administrative and office duties.

Position is full-time (40 hours/week)

Position will work from the Learn It office location in Manhattan and once a week on site in the Bronx. 

Responsibilities include:

• Enter data in district system and manage student attendance information
• Track staff absences and school closures in TAARIS for billing purposes.
• Order supplies for all program sites
• Enter staff in Pets and manage I-9 completion and submission process
• Communicate with team members in a timely manner to ensure deadlines are met.
• Maintain accurate records/information to ensure compliance.
• Provide weekly/monthly status reports to Area Manager on pending tasks.
• Assist with data entry and other administrative duties as needed.

Qualifications

Qualifications and Experience:

• Associate Degree required, Bachelor’s Degree preferred.
• Must be able to multi-task and be detailed-oriented.
• Microsoft Suite experience preferred.
• Experience analyzing data and building reports required.
• Experience with ongoing communication with all levels of administration.
• Strong oral and written communication skills.
• Must have superior organizational skills.

Skills & Knowledge:

• Evidence of strong customer service experience.
• Strong communication and interpersonal skills; proven ability to manage multiple assignments and projects.
• Must be a self-starter and manage workloads to meet deadlines with minimal supervision.
• Must have a high level of confidentiality and integrity.
• Must be extremely detail oriented and meticulous in document review.
• Must be technology proficient and able to easily navigate Microsoft Suite, including Outlook. Must have extensive experience using Excel and Adobe.

Learn It Systems is an Equal Opportunity Employer. Applicants must be presently eligible to work in the United States.

COVID Message

The health and well-being of our clients, staff, and community are of the utmost importance to LEARN Behavioral. With the continued presence of COVID-19, we are committed to providing our essential services to clients, while maintaining safety for everyone. Please consider our practices on Face Coverings, Daily Health Screenings, and Employee Vaccinations below before applying for one of our open positions:

• Face Coverings – LEARN follows the CDC’s guidance and in most locations, face coverings are optional. There are a few exceptions where continued use of face coverings, such as local county and/or payor mandates, is required. Please note that as the CDC guidance changes, LEARN’s face covering practices will also change. 
• Daily Health Screenings – We follow local county guidelines, and may adjust this practice as COVID-19 cases in your area increase/decrease. 
• Employee Vaccination – Employees are encouraged to be vaccinated against COVID-19, as vaccination may be a requirement in the future to comply with Executive and State/Local or Payor vaccination mandates.