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Leap Solutions
Hopland, CA | Part Time
$122k-160k (estimate)
0 Months Ago
Office Administrator
Leap Solutions Hopland, CA
$122k-160k (estimate)
Part Time | Business Services 0 Months Ago
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Leap Solutions is Hiring an Office Administrator Near Hopland, CA

Regular Part-Time Position

30 hours/week

On-site, Remote, or Hybrid (Job is Headquartered in Ukiah)

Must be LOCAL to Area

Does a career in public policy, agriculture, or natural resources pique your interest? Leap Solutions Group, Inc. is proud to partner with Mendocino County Russian River Flood Control & Water Conservation Improvement District (RRFC) to find an Office Administrator.

Under the supervision of the General Manager, the Office Administrator performs a variety of duties to support the RRFC office and team members. This position ensures all aspects of the office administrative systems and functions run efficiently and smoothly. It requires excellent organization, attention to detail, and communication skills. Training in some areas is expected and will be provided as needed.

  • Understands the purpose, programs, and responsibilities of the organization.
  • Represents RRFC’s first impression with the public, customers, and others as they communicate through phone, email, or in person.
  • Answers and screens communications in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges virtual and in-person meetings and conference calls.
  • Composes, types, and distributes professional correspondence and emails using individual initiative and as assigned.
  • Creates and maintains a filing system for general office files, including accounting files, vendor files, and other files related to the organization’s operations; keeps official organization records.
  • Provides maintenance of RRFC’s website and social media presence (Facebook, Instagram, etc.)
  • Keeps office inventory and purchases office supplies.
  • Creates and maintains standard operating procedures.
  • Pay bills, creates invoices, and receive payments for the organization utilizing QuickBooks. Makes deposits and reconciles bank statements.
  • Manges payments and reporting for CalPERS.
  • Prepares and sends out meeting notices for public meetings.
  • Prepares agenda and financial reports from QuickBooks as well as any correspondence, or reports.
  • Attends Board meetings and keeps minutes, follows up on action items to ensure that deadlines and other requirements are met.

EDUCATION AND/OR EXPERIENCE

  • Education and/or experience in administration, public policy, agriculture, natural resources, or a related field is desirable.
  • Experience in contract administration.
  • Experience in managing and prioritizing multiple projects simultaneously.

OTHER SKILLS AND ABILITIES

  • Excellent customer service, listening, and communication skills
  • Adaptable and flexible with the ability to manage competing priorities
  • Ability to take ownership of diverse projects, self-manage, and prioritize with little to no supervision
  • Ability to work with persons from many other organizations, agencies, and groups in a professional manner to project a favorable image of the organization
  • Resourceful, creative, tech-savvy, solid researcher with strong analytical skills and excellent follow-through
  • Self-starter who is not afraid to ask questions and can learn by shadowing or observing, as well as by direct instruction
  • Someone with a true desire to learn about the organization, the work we do, and the ability to build relationships with all parties
  • Ability to work in the office alone or remotely with little social interaction.

OTHER QUALIFICATIONS

  • Travel outside the office on behalf of the organization will occasionally be necessary and will be reimbursed at the State rate.
  • A valid driver’s license and insurance are required.

COMPUTER SKILLS To perform this job successfully, an individual must have excellent computer skills and display proficiency in MS Suite (Word/Excel/Outlook/PowerPoint), Adobe, QuickBooks, Microsoft Teams, and Zoom. The ability to learn new software or apps quickly. MailChimp and Access are a plus. Ability to support the maintenance of the website and support social media via Facebook and Instagram.

Job Summary

JOB TYPE

Part Time

INDUSTRY

Business Services

SALARY

$122k-160k (estimate)

POST DATE

03/24/2023

EXPIRATION DATE

05/31/2023

WEBSITE

leapsolutions.com

HEADQUARTERS

SANTA ROSA, CA

SIZE

50 - 100

FOUNDED

1998

TYPE

Private

CEO

SCOTT ORMEROD

REVENUE

$10M - $50M

INDUSTRY

Business Services

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The job skills required for Office Administrator include Customer Service, Accounting, Communication Skills, Initiative, Attention to Detail, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrator. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.

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If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Office Administrator job description and responsibilities

The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.

01/16/2022: Santa Cruz, CA

Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.

02/16/2022: La Crosse, WI

Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.

01/18/2022: Portland, ME

The Office Administrator is ensuring the security of office records/classified materials, equipment and office machines.

01/09/2022: Twin Falls, ID

The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.

02/20/2022: Provo, UT

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Office Administrator jobs

Office Administrator must possess adaptability to work under pressure.

12/28/2021: York, PA

Must be proficient with technology (Google Drive, MS Office, etc.).

02/26/2022: Newport News, VA

To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.

12/15/2021: Canton, OH

Proven experience as an office administrator, office assistant or relevant role.

01/20/2022: Charleston, WV

Excellent knowledge of MS Office and office management software (ERP etc.).

02/20/2022: Huntington, WV

Step 3: View the best colleges and universities for Office Administrator.

Butler University
Carroll College
Cooper Union
High Point University
Princeton University
Providence College
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