Office Administrator

Regular Part-Time Position

30 hours/week

On-site, Remote, or Hybrid (Job is Headquartered in Ukiah)

Must be LOCAL to Area

Does a career in public policy, agriculture, or natural resources pique your interest? Leap Solutions Group, Inc. is proud to partner with Mendocino County Russian River Flood Control & Water Conservation Improvement District (RRFC) to find an Office Administrator.

Under the supervision of the General Manager, the Office Administrator performs a variety of duties to support the RRFC office and team members. This position ensures all aspects of the office administrative systems and functions run efficiently and smoothly. It requires excellent organization, attention to detail, and communication skills. Training in some areas is expected and will be provided as needed.

• Understands the purpose, programs, and responsibilities of the organization.
• Represents RRFC’s first impression with the public, customers, and others as they communicate through phone, email, or in person.
• Answers and screens communications in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges virtual and in-person meetings and conference calls.
• Composes, types, and distributes professional correspondence and emails using individual initiative and as assigned.
• Creates and maintains a filing system for general office files, including accounting files, vendor files, and other files related to the organization’s operations; keeps official organization records.
• Provides maintenance of RRFC’s website and social media presence (Facebook, Instagram, etc.)
• Keeps office inventory and purchases office supplies.
• Creates and maintains standard operating procedures.
• Pay bills, creates invoices, and receive payments for the organization utilizing QuickBooks. Makes deposits and reconciles bank statements.
• Manges payments and reporting for CalPERS.
• Prepares and sends out meeting notices for public meetings.
• Prepares agenda and financial reports from QuickBooks as well as any correspondence, or reports.
• Attends Board meetings and keeps minutes, follows up on action items to ensure that deadlines and other requirements are met.

EDUCATION AND/OR EXPERIENCE

• Education and/or experience in administration, public policy, agriculture, natural resources, or a related field is desirable.
• Experience in contract administration.
• Experience in managing and prioritizing multiple projects simultaneously.

OTHER SKILLS AND ABILITIES

• Excellent customer service, listening, and communication skills
• Adaptable and flexible with the ability to manage competing priorities
• Ability to take ownership of diverse projects, self-manage, and prioritize with little to no supervision
• Ability to work with persons from many other organizations, agencies, and groups in a professional manner to project a favorable image of the organization
• Resourceful, creative, tech-savvy, solid researcher with strong analytical skills and excellent follow-through
• Self-starter who is not afraid to ask questions and can learn by shadowing or observing, as well as by direct instruction
• Someone with a true desire to learn about the organization, the work we do, and the ability to build relationships with all parties
• Ability to work in the office alone or remotely with little social interaction.

OTHER QUALIFICATIONS

• Travel outside the office on behalf of the organization will occasionally be necessary and will be reimbursed at the State rate.
• A valid driver’s license and insurance are required.

COMPUTER SKILLS To perform this job successfully, an individual must have excellent computer skills and display proficiency in MS Suite (Word/Excel/Outlook/PowerPoint), Adobe, QuickBooks, Microsoft Teams, and Zoom. The ability to learn new software or apps quickly. MailChimp and Access are a plus. Ability to support the maintenance of the website and support social media via Facebook and Instagram.