Job Summary – THE 3R’s 

• Talent Acquisition Coordinator 

Responsibility: 

• Review and assist in managing the applicant tracking system database. 
• Network with industry professionals and attend industry events. 
• Support Human Resources Manager in management of the talent pool for each position to assist the Company in becoming an employment destination. 
• Diversify hiring to overcome industry labor shortages. 
• Administrative and marketing duties as directed by the HR Manager. 
• Reduce company liabilities that pertain to key job functions. 

Result: 

• The Landscapes by Terra, Inc. is recognized as a highly desirable, talent growing, destination company that provides unique desirable landscape design solutions, produces artistic work in a timely fashion, and maintains a high level of accuracy and creativity. 

Metrics to Measure Results: 

Success in this position will be measured by: 

• Performance Review Score – for recruiting creativity, efficiency, and qualifying candidates. 
• Time to Hire – Days elapsed from date the job was posted, or candidate was contacted for recruitment to the day an offer is accepted.
• Hires to Goal – (# of new hires in a given period / hiring goal for that period) x 100 
• Sourcing Channel Efficiency – Number of qualified candidates from a specific source – the average number of applicants from all sources 

DETAILED OVERVIEW OF RESPONSIBILITIES 

1. Reviews and assists in managing the applicant tracking system database. 

• Create job postings that adhere to national and state laws to attract top talent. 
• Repost jobs every month for optimal standing with Indeed and Glassdoor 
• Review actively advertising job postings within 24 hours. 
• Move applicants through the recruiting pipeline. 
• Schedule, conduct and document phone interviews. 
• Prequalify candidates to support management in determining job skills. 
• Set up interviews in ATS and Outlook Calendar

2. Assist in orientation and onboarding activities prior to a warm hand off to management. 

• Setup new hires in HRIS (Bamboo HR) software
• Review and update new hire packet forms. 
• Uniform ordering, distribution, and budget management 
• File personnel paperwork (I-9, MVR) 
• Onboarding: 
• Proper completion of New Hire Packet 
• Download HRIS app and demo Time Off 
• Read over the handbook. 

3. Create, manage, and oversee social media posts for company branding and recruitment. 

• Employee Photo of the week 
• Remind staff to submit photos weekly. 
• Organize photos in One Drive 
• Create power point slideshow for Shop meeting. 

4. CRM management 

• Communicate with leads by phone, email, and online marketing avenues.
• Enter qualified leads into the company CRM software (LMN) 
• Support marketing manager as needed. 

Key Success Behaviors, Skills, and Requirements: 

Behaviors: 

• Aligned with Landscapes by Terra Core Values of Dedicated, Innovative, Responsible, Encouraging, Committed, and Trustworthy. 
• Demonstrates ambition and creativity. 
• Shows initiative as self-starter. 
• Highly structured in organization and time management 
• Driven to improve efficiencies, with ability to work under pressure and tight deadlines. 
• Innovative and focused on learning and self-improvement. 
• Intuitive, critical thinker. 
• Ability to work independently, and as part of a team. 

Skills: 

• Strong interpersonal and communication skills. 
• Desire to embrace and use technology. 
• Effective communication skills (both verbal and written in English) 
• Demonstrates effective time management skills. 
• Excellent networking and written/oral communication skills. 
• Strong organizational skills 
• Strong problem-solving skills 
• Excellent relationship building and social skills. 
• Strong work ethic, embracing accountability and consistency. 
• Ability to prioritize and multi-task in a fast-paced, quickly changing environment. 

Requirements: 

• One year of recruitment/head hunting experience, preferably in the green industry. 
• Experience maintaining an applicant tracking system. 
• Professional experience with Microsoft Office 
• Insurability and ability to operate company vehicles. 
• Ability to work overtime and extended hours as determined by seasonal demands. 
• Bilingual communication skills preferred (Spanish).