The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.

• Answers and directs departmental phone calls.
• Receives and distributes office mail.
• Schedules and organizes appointments; takes minutes during departmental meetings.
• Proofreads/type documents and correspondence produced by department.
• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
• Assists or prepares correspondence as requested.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Ability to type on average 45 WPM or more
• Proficient with Microsoft Office Suite specifically Outlook, Word, Excel, and PowerPoint
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Education

• Associate degree in related field preferred.

Work Experience

• 2 years in an HR role such as Assistant, Coordinator, Analyst
• Bilingual (Spanish Speaking) Required.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.