Office Manager

Overview

Do you want to work at the leading edge of technology in networks, custom software products, and virtualization? Do you have the desire and ability to continuously expand your knowledge?

Then look no further! L2T, LLC is a fast-growing, high-tech company based out of Northern Virginia. We invest in the future, and we want to invest in you. We will take your technical passion and offer you growth opportunities through leadership, training, conferences, and mentorship that only comes from working with a group of passionate, like-minded individuals. Join our team and help us deliver the stable and secure communication solutions that allow our customers to succeed.

Applicants selected must be willing and able to obtain a Security Clearance; Therefore, U.S. Citizenship is required.All L2T employees are required to comply with the latest COVID-19 workplace safety guidance issued by the Safer Federal Workforce Task Force.

Responsibilities

We are looking for an Office Manager to support the day-to-day operations of a small business.  Responsibilities include supporting general business administration functions, finance and accounting, customer service, and general business process improvement initiatives. Successful candidates must be able to pass a pre-employment drug screen. 

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Liaison for general office related inquiries
• Perform receptionist duties such as greeting visitors, answering and directing phone calls 
• Receive and sort incoming mail and deliveries; pickup and/or mail items as needed
• Track and capture all expenses and budgetary information
• Create and maintain various reports and documents using MS Office products
• Identify opportunities for process and office management improvements 
• Create new office policies and procedures as needed 
• Maintain calendars and schedule group meetings
• Assist with new hire office setup and onboarding coordination 
  • Assist with office clean up and document updates for offboarded employees
• Track employee birthdays, anniversaries and other memorial events
• Manage office supplies inventory and place orders as needed
• Manage and order inventory for snack pantry and drinks weekly
• Restock kitchens and drink fridges daily
• Order food for weekly catered lunches and daily lunch meetings
• Order gifts/flowers for employees (e.g. family loss, celebration, etc.)
• Purchase and pick up monthly birthday cakes
• As part of a small team; research, plan, and successfully execute monthly employee engagement activities
• As part of a small team; organize company sponsored charitable events
• Research and plan company events (e.g. picnic, holiday party)
  • Liaison for all building maintenance requests/repairs
  • Responsible for maintaining inspections and renewals of safety equipment and training (e.g. AED unit, fire extinguishers, CPR certifications)
• Coordinate recruiting events as needed

Qualifications

• 2-5 years of work experience in an administrative/office management role
• Must have exceptional attention to detail
• Strong organizational and time management skills
• Ability to pivot focus, reprioritize,and multi-task
• Must be a driven self-starter
• Excellent communication and interpersonal skills
• Strong problem-solving and analytical skills 
• Must be proficient with Microsoft Office

Preferred Skills 

• Bachelor's degree in business administration, communications, or a related field 

Our benefits

• 401(k) match of 6% with immediate vesting
• Highly subsidized Health, Dental, and Vision Insurance
• Legal Resources Plan
• Gym Facilities
• Vacation, Personal and Sick Leave (not combined as Paid Time Off)
• 11 Federal Holidays
• Life Insurance, Short and Long-term Disability coverage paid for by the company
• Free sodas and snacks
• Company sponsored weekly breakfast or lunch
• Holiday parties and networking events
• Participation in several charitable events

We are proud to be an Equal Opportunity Employer and do not discriminate based on race, religion, gender, national origin, color, age, military service eligibility or veteran status, disability, sexual orientation, gender identity, marital status, or any other protected class. We encourage and support workplace diversity.