Knox College invites applications for the full time, 12-month position of Executive Assistant to
the Vice President of Finance and Vice President of Administration. This full-time salaried
position assists both Vice Presidents in day-to-day administrative, clerical and confidential
matters.

Key Responsibilities

• Provide administrative support to both the Vice President of Administration and Vice
  President of Finance, including managing calendars, scheduling meetings, compiling
  documents or other written material
• Prioritize and manage workflow to ensure timely responses to inquiries from staff,
  faculty, employees and other stakeholders
• Respond to inquiries from staff, faculty, students and visitors to the College.
• Screen and process incoming correspondence
• Develop a broad institutional knowledge to triage and route matters to appropriate
  individuals for action
• Plan, develop, organize and implement methods and procedures for day-to-day office
  operations to create greater efficiency and produce records management
• Assist in recordkeeping for human resources, financial, legal and risk management
  functions
• Provide special assistance for other College and Department project/events

Qualifications

• Bachelor's Degree preferred, but equivalent training and experience in a relevant
  field will be considered
• Willingness to acquire a thorough knowledge of practices and
  procedure at Knox
• Experience working with confidential and sensitive information
• Exceptional oral and written communication, planning and interpersonal skills
• Proficient in Microsoft Word and Excel
• Excellent judgment and ability to work independently and collaboratively
• Demonstrated cultural competence and effectiveness in serving the needs of a diverse
  community and appreciation for the residential liberal arts college experience
• The successful candidate will have a strong desire to interact with students and a strong ability to assume
  initiative by identifying the required tasks and completing them with little supervision in an
  environment that requires responsiveness to the College community

Applicants must be currently authorized to work in the United States for any employer.

Application

To apply, please submit a cover letter, resume including contact information for three references, and complete the Knox College Employment Application at https://knoxhr.bamboohr.com/jobs/. Review of applications will begin immediately and continue until the position is filled. Finalists will be subject to a background check. 

Knox Notice of Non-Discrimination

In keeping with its commitment to equal rights since it was founded in 1837, Knox College particularly welcomes applications from members of underrepresented groups. Knox College does not discriminate on the basis of sex, pregnancy, gender identity or expression, race, color, creed, national or ethnic origin, religion or religious affiliation, sexual orientation or preference, age, marital or family status, disability, veteran status, or other status protected by applicable federal, state, or local law in admission, financial aid, employment, athletics, or any other aspect of its educational programs or activities. In addition, Knox College is prohibited by Title IX of the Education Amendments of 1972 and its accompanying regulations from so discriminating on the basis of sex. 

The College official responsible for coordinating compliance with this Notice of Non-Discrimination is Kimberly K. Schrader, Title IX Coordinator. Any inquiries regarding Title IX or the College's policies that prohibit discrimination and harassment should be directed to the Title IX Coordinator identified below. The Coordinator will be available to meet with or talk to students, staff, and faculty regarding issues relating to this Notice of Non-Discrimination and the College’s policies and procedures.

Title IX Coordinator

Kimberly K. Schrader

Old Jail 12 | Campus Box K-209

337 South Cherry Street

Galesburg, IL 61401

Phone: 309-341-7751

Email: kschrade@knox.edu

Inquiries about the application of Title IX to Knox may be referred to the Title IX Coordinator, the United States Department of Education’s Assistant Secretary for Civil Rights, or both. Individuals may also contact the U.S. Department of Education's Office of Civil Rights for additional information.

Office for Civil Rights

U.S. Department of Education-Chicago Office

500 W Madison St., Suite 1475

Chicago, IL 60661-4544

Phone: 312-730-1560

Email: ocr@ed.gov

Inquiries regarding the College’s policies regarding the Americans with Disabilities Act of 1990 (“ADA”), or Section 504 of the Rehabilitation Act of 1973 (“Section 504”) should be directed to either the Assistant Vice President of Human Resources or Director of Disability Support Services identified below.

For Employees:

Human Resources

Administrative Services Center 109 | Campus Box K-200

368 South Prairie Street

Galesburg, IL 61401

Phone: 309-341-7200

For Students:

Director of Disability Support Services

Stephanie Grimes

Umbeck Science and Math Center E111 | Campus Box K183

340 South West Street

Phone: 309-341-7478

Email: sgrimes@knox.edu