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Executive Assistant

Los Angeles, CA | Full Time
Expired

Job Description

WE HAVE CREATED A WORLD WHERE ART AND SCIENCE ARE BEST FRIENDS

Known is a modern marketing company engineered for the unprecedented opportunities and challenges facing marketers today. We are about 500 people strong, pairing PhD data scientists with award-winning creatives, strategists, engineers and expert research teams to produce some of the most innovative and cutting-edge creative work in culture. We believe that when creative truly collaborates with science, strategy, and technology, amazing things can happen. 

Our clients span the leading brands in finance, technology, media, CPG, real estate, and many other categories. These partnerships have earned us multiple awards and recognition: Emmys, Clios, Effies, Cannes Lions Awards, ProMax Agency of the Year, and most recently, Digiday’s Most Innovative Media Agency.

We couldn’t create this award-winning work without seeking out and hiring the best talent. What does it mean to be a Knowner? We are curious innovators, knowledge-hunters who are constantly challenging ourselves to do better and be better for our clients, for our team and for our world at large. Our offices around the U.S. are open and while most of our people work in a hybrid setting, we are a distributed workforce with a number of Knowners working remotely.

BUT ENOUGH ABOUT US, LET'S TALK ABOUT YOU

Known is looking for an Executive Assistant who will be responsible for providing administrative assistance and support three (3) Executives:

WHAT YOU’LL DO

  • Comprehensive scheduling of internal and external meetings with high level staff and clients
  • Prepare materials and set-up for internal and external meetings
  • Coordinate and take minutes/notes during meetings
  • Manage and monitor the day-to-day calendars while keeping those you support on task and on time
  • Coordinate travel arrangements, company and client events
  • Communicate and collaborate with other executive assistants and employees across practices
  • Manage monthly finances
  • Maintain confidential company and client information/materials (Google Docs, Google Sheets and Concur)
  • Ad hoc responsibilities and potentially special projects

WHAT YOU HAVE DONE/WHO YOU ARE

  • 5 years’ experience as an Executive Assistant or Office Manager
  • Strong program management skills
  • Highly detail oriented
  • Able to assess various requests and prioritize
  • Able to problem-solve at the highest level
  • Able to work well under pressure and in a fast-paced environment
  • Mature and comfortable dealing with confidential information
  • Highly functioning multitasker
  • Excellent communication sills (PPT, Design, Excel, verbal and written) as well as strong interpersonal skills with the ability to build and foster relationships

SOME OF OUR PERKS

  • Unlimited paid time off
  • 401k with company matching and no vesting period
  • Annual bonuses
  • Vacation bonus
  • Generous medical plan
  • Paid parental leave
  • Charity perk
  • Company-wide events and retreats

ONE LAST THING TO ASK YOURSELF

All this might sound great, but you’re probably still wondering, “Would I be a good fit for Known?” or “Would Known be a good fit for me?” Our culture is propped up by four values that we aspire to every day: We are one team. We see the good. We never stop learning. There’s always a better way. At Known we are setting out to build something more than just a company. We are building a legacy filled with exceptionally talented people with a kaleidoscope of backgrounds, experiences, and origin stories who feel encouraged and empowered to bring their whole selves to work, and to partner with us in molding and shaping our culture through our values.

 

#LI-KD1

Skills for Executive Assistant

The job skills required for Executive Assistant include Scheduling, detail oriented etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Executive Assistant

The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.