Overview

Kimley-Horn is looking for an Administrative Assistant to join our team in Miami, FL! This role provides proactive, detail-oriented, administrative, project production, and receptionist support to an office of project managers, engineers, and other staff. 

Responsibilities

• Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
• Assist with producing plans, project manuals and reports (copying, printing, binding, filing, and scanning documents)
• Compile meeting agendas, minutes and miscellaneous other documents.
• Proactively manage Outlook calendars (meetings/call scheduling)
• Book travel arrangements and manage expense reports
• Support the office’s monthly invoicing activities
• Partner with other administrative staff and senior leader
• Manage reception activities including: answer and direct phone calls, send and receive packages, greet visitors 
• Order supplies
• Maintain and upkeep production rooms, supply rooms, and common areas
• Schedule meetings and set up AV presentation equipment
• Assist with event planning and coordination
• Run occasional errands

Qualifications

• 3 years in a corporate/professional environment in an Administrative role
• Strong verbal and written communication skills (grammar/proofreading)
• Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and Outlook
• Professional, organized, client-oriented, and deadline driven
• Able to anticipate needs and manage multiple competing priorities
• Positive team player with commitment to quality
• Self-starter who can thrive in an environment where leaders often travel off site serving clients
• Contract management and billing experience preferred
• Graphics and PowerPoint skills preferred
• Proven ability to maintain confidentiality.

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 14 years!