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Administrative Assistant

Miami, FL | Full Time
10 Days Ago

Job Description

Overview

Kimley-Horn is looking for an Administrative Assistant to join our team in Miami, FL! This role provides proactive, detail-oriented, administrative, project production, and receptionist support to an office of project managers, engineers, and other staff. 

Responsibilities

  • Assisting with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
  • Assistance in producing plans, project manuals and reports (copying, printing, binding, filing and/or scanning documents)
  • Compile meeting agendas, minutes and miscellaneous other documents.
  • Proactively manage Outlook calendars (meetings/call scheduling), as well as travel and expense reports.
  • Supporting the office’s monthly invoicing activities
  • Effectively partnering with other Administrative staff and senior leaders
  • Ordering supplies; Maintenance/upkeep of production and supply rooms
  • Scheduling meetings/setting up AV presentation equipment
  • Assisting with event planning and coordination
  • Filing and archiving
  • Running occasional errands
  • Answering and directing phone calls

Qualifications

  • 3 years in a corporate/professional environment in an Administrative role
  • Strong verbal and written communication skills (grammar/proofreading)
  • Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and Outlook
  • Professional, organized, client-oriented, and deadline driven
  • Able to anticipate needs and manage multiple competing priorities
  • Positive team player with commitment to quality
  • Self-starter who can thrive in an environment where leaders often travel off site serving clients
  • Contract management and billing experience preferred
  • Graphics and PowerPoint skills preferred
  • Proven ability to maintain confidentiality.

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 14 years!

 

 

 

Company Overview

  • Website kimley-horn.com
  • Headquarters RALEIGH, NC
  • Size 3,000 - 7,500
  • Founded 1967
  • Type
  • CEO MARK S WILSON
  • Revenue $500M - $1B
  • Industry Business Services
  • About kimley-horn

Skills for Administrative Assistant

The job skills required for Administrative Assistant include Scheduling, Written Communication, outlook, PowerPoint, Presentation,and Coordination etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Administrative Assistant

The following is the career advancement route for Administrative Assistant positions, which can be used as a reference in future career path planning. As an Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant. You can explore the career advancement for an Administrative Assistant below and select your interested title to get hiring information.