About us

Key Choice Commercial provides a collaborative, common-sense approach, as we ensure excellence at every level, so that our clients can depend on a worry-free income stream and can leave a legacy of financial security.

Your role will be to provide general office and bookkeeper support for the daily and on-going functions of a small, but mighty, commercial real estate firm. You will report to the Bookkeeper/Office Manager, but will also be available for support as needed to other office staff. This is an integral position, your work is essential to the success of Key Choice Commercial.

This is a permanent, part-time position, averaging 20 - 30 hours a week. This position requires an individual with a dependably consistent schedule, meaning that you will work during the same days and times each week.

This may be the job for you if you:

· like to work hard with a great team of professionals who support and encourage each other,

· are teachable and excited to learn,

· strive for excellence,

· are detail-oriented,

· have a friendly demeanor,

· want to be at the heart of a small business, and

· have a sense of humor (optional but highly appreciated)

Don’t apply if you lack common-sense, are motivated by your ego, love drama, settle for mediocrity, and are indifferent to helping people.

Salary depends on experience and performance, benefits are available after a 90-day probation.

Key Choice Commercial (trade name for Bradley Commercial Real Estate} has been in business for 20 years. We are a full-service commercial real estate brokerage firm, providing property management services for approximately 31 properties.

Essential Skills:

· Must be able to retain information, notice the details, and be eager to learn new things

· Have a passion for people and helping them

· Able to discern and maintain confidential and financial information, with integrity

· Self-directed with the ability to complete tasks in a timely manner

· Intuitive regarding the needs of team members

· Comfortable with dressing business casual

· Possess excellent written and verbal communication skills

· Have extensive knowledge and experience with MS Office Suite, Excel experience is mandatory

· Experience with small business accounting and QuickBooks software is helpful, but not necessary

· Able to compose and send professional emails, and business letters

· Able to print, address, and mail letters, bills, and invoices

· Competent with Filing/Sorting/Organizing all types of paperwork and digital files

· Knowledgeable and experienced with financial reports is helpful, but not necessary

· Able to read and understand legal contracts (preferred)

· Experienced with business insurance and certificates of insurance

· Able to assist brokers with marketing and proof advertising

Key Result Areas

Outcome #1: The office is exceptionally well-organized (supplies, files, digital files, storage room).

· Information (paper or digital) is where it needs to be so that it can be found and used by the team.

· Database is up to date

· Files are archived digitally

· Copying/Scanning completed

· Downloading and printing/saving documents, bank statements, etc. and up-to-date

· Files maintained for: tenants, vendors, owners, property management, monthly activity, transactions, certificates of insurance, and LLCs

· Office supplies ordered and organized

· Office tidy, organized, and sanitized, shred bins emptied

· Spiral-bound reports assembled as needed

Outcome #2: All communications and information are on point (mailings, email, marketing, social media)

· Manage Mail

· Distribute monthly property management reports to owners

· Distribute monthly tenant statements

· Manage correspondence as needed, including holiday, birthday, and congratulatory communication

· Manage the phone system: answer phone calls, take messages for the team, record greetings

· Send emails to tenants and others as directed

· Review social media accounts and website

· Work with the website developer to ensure that all information is accurate and up to date.

Outcome #3: Information is organized, researched, and documented (insurance docs, tax records, tenant, vendor, owner).

· Online Research - property taxes, property ownership, corporations, etc

· Verification of vendor and tenant business licenses, insurance, SOS, L&I, DOR

· Update Excel workbooks, Outlook contacts, database, contact information

· Utilize LLC, Tenant and Vendor files to research and clarify information.

Outcome #4: Bookkeeper and team are assisted and supported.

· Assist the bookkeeper with bookkeeping functions; including, but not limited to, posting of receipts and payables, assisting with bank reconciliations, and printing of report sets.

· Assist office staff with projects as needed.

· Assist with preparation and distribution of Tenant Statements, notify leasing staff of lease terminations 120 days prior to termination.

· Assist the brokerage staff with marketing and communication

· Assist the property manager with communication and projects as needed

· Assist the Designated Broker with projects as needed

Job Type: Part-time

Pay: $20.50 - $21.50 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• Administrative experience: 1 year (Preferred)
• Microsoft Office: 1 year (Required)

Work Location: In person