Overview

Ketchum, a place where people are energized to deliver highly creative, strategic, and results-oriented work, is looking for an Events Coordinator. You’ll quickly find out why we consistently win awards and get recognized as a firm as a “Top Place to Work in PR.”

We are looking for an exceptionally bright, motivated Events Coordinator to join our team. The candidate in this role will collaboratively with colleagues in the department on a variety of internal projects and initiatives. The individual will report into Ketchum’s growing Marcom team. The ideal candidate thrives in a fast-paced environment and loves conceptualizing and executing events.

About the Job

Day to Day Responsibilities

• Assist in the creation, planning and production for the agency’s inhouse events like Town Halls, Team Building et al and external events like PROVOKE, PR News and other industry events
• Own event calendars and oversee coordination between various departments—account teams, marketing, creative and digital

• Build and maintain strong relationships with colleagues, key suppliers, and internal networks
• Actively participate in creative brainstorm sessions, supporting and encouraging colleagues
• Own, manage and organize project trackers and event documents on the internal drives
• Efficiently plan, organize, and support events and projects for your teams and/or clients.
• Respond collaboratively to other teams/colleagues request for support and/or assistance

Event Support

• Initial venue research in line with the event brief and budget including the initial date holds
• Sourcing appropriate and innovative giveaways for wider client proposals
• Attend events and manage event materials
• Develop an understanding of the DG process for events
• Maintain a roster of feedback documents post-event
• Establish and maintain relationships with vendors and venues
• Plan event logistics and aspects, such as seating, dining, and guests
• Create reliable financial reports and support timely payment collection
• Plan for potential scenarios that could impact the integrity of the event
• Maintain a working knowledge of the complex needs of a wide variety of events

Teamwork and Leadership

• Work cohesively and collaboratively with your team, coordinating administration, prioritizing workload and anticipating areas in need of assistance or improvement. Act quickly and decisively to deal with potential problems, seeking guidance when necessary. Demonstrate willingness to perform beyond assigned duties if requested.
• Maintain regular, up-to-date communication with your team.
• Work passionately, with a professional attitude, and always uphold the highest standards of accuracy and quality, even under pressure. Actively seek regular feedback to develop. Confidently and effectively plan and work with managers to manage own workload to ensure deadlines are met.

Business Development

• Proactively research information of interest to existing clients, competitive pulse and general industry trends. Proactively communicate findings to the team.

Qualifications

• Bachelor’s degree in Communications, Public Relations, Journalism, Digital Communications & Media, Marketing, Advertising, or a related field preferred
• Excellent written and verbal communication skills
• Is extremely organized and takes a creative approach to events from planning to execution

• Relevant prior job experience in an organization or as a consultant
• Proactive, flexible, willing to jump in where needed and able to handle multiple responsibilities simultaneously
• Highly proficient in Microsoft Office and Outlook
• Strong professional demeanor as this role requires working with senior level executives

About Ketchum

As a global communications consultancy with 90 plus years of experience, Ketchum is a trusted partner who is equal parts creative and analytical. Ketchum is a place where all perspectives and points of view are welcome and encouraged. We are a collection of communications specialists, content creators, creatives, researchers, data analysts, media pros, digital strategists, issues and crisis counselors, and tech nerds. And we love when those worlds collide to create the very best teams and solutions for our clients. We work with the world’s leading brands, emerging start-ups, and everything in between. We are beyond proud to have created some of the most celebrated and award-winning campaigns in our industry. We’re just crazy enough to think we can impact the world – and how it responds to ideas – through communication.

We encourage our employees to be curious, brave, inspiring, and a force for good. Let’s talk. Come belong at Ketchum!

What we offer

• Robust benefits program 
• Generous time off policies 
• Retirement program with company match 
• Workplace flexibility 
• Business casual dress code 
• Workplace and off-site social gatherings 
• Professional learning and development opportunities 
• Tuition reimbursement 
• Paid maternity/paternity leave 
• Transit benefits

Interested? We’ve got an opportunity for you.

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