Overview

The growing office of Kaufman, Dolowich & Voluck, LLP is seeking candidates 2 years’ experience as a Receptionist/Legal assistant to join our dynamic team in our Hackensack, New Jersey office.

The receptionist serves an integral role as the “face/voice” of KDV for potential and existing clients and carriers. This individual is responsible to serve callers and visitors by responding promptly through greeting, welcoming, and directing them appropriately.

• Welcomes visitors/clients by greeting them, in person or on the telephone; answering or referring inquiries promptly.
• Answers Receptionist/front desk voice mail messages and respond appropriately.
• Directs visitors by maintaining employee and department directories; giving instructions and referring inquiries to appropriate personnel.
• Maintains safe and clean reception area.
• Maintains confidential information in a professional and trustworthy manner.
• Sorts and distributes all in-coming mail ( i.e., USPS, FedEx, UPS) and ensuring mail documents are loaded in firm system and distributed to attorneys.
• Assists office operations by weighing outgoing mail and providing postage stamps for various staff members when needed.
• Reserves/books conference rooms and keep rooms tidy by helping with cleaning and room prep.
• At request of attorneys and supervisor, provide follow up and interact with clients, outside counsel and others.
• Prepares, edits and proofreads a variety of documents, e.g. correspondence, agreements and pleadings. Manages and assists with complex document production.
• Provides legal assistance and administrative support to assigned attorneys.
• Assists administrative staff/paralegals with overflow work, as requested by Office Manager.
• Works with Compulaw, NetDocs and other systems to perform administrative work.
• Contributes to team effort by accomplishing related results as needed.
• Ensures coverage when stepping away from reception area.
• Places food orders for catered office events.
• Assists with travel arrangements for attorneys.
• Other duties, as needed, to support KDV and office operations.

Qualifications

• Strong Written and Verbal Communication Skills
• Ability to Integrate into a Fast-Paced Environment
• Open to Taking on New Responsibilities and Challenging Tasks
• Proficient in Microsoft Office Suite
• Detail Oriented
• Quick Learner and Hard Worker
• Ability to Work Independently

All qualified applicants will receive consideration for employment at KDV without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. KDV is proud to be an equal opportunity employer.