Kaiyo is an online marketplace committed to great design, exceptional customer care, and a more sustainable planet. We take the uptight and out-of-reach out of interior design by making it easy to buy & sell quality secondhand furniture. Forget about dealing with strangers, renting cars, five flights of stairs, impossible doorways, and hours of assembly. Our team handles all the hassle so you don't have to.

Our company has entered a hyper-growth phase, serving the New York, Philadelphia, Baltimore, Washington D.C., and Los Angeles metro areas, with plans for continued expansion. Our team is experienced — we’ve scaled companies before and have seen successful exits. Our customers are passionate; we receive stellar reviews and have a world-class NPS score. We’ve been featured in top-tier publications including The Wall Street Journal, Forbes, The Washington Post, and Vogue and are funded by Moderne Ventures, Edison Partners, Lerer Hippeau, Correlation Ventures, and Max Ventures.

About the Role

We are searching for a talented Executive Assistant to join our growing team, supporting and reporting to our Founder/CEO. This is an opportunity to work with a hardworking, mission driven CEO and be a part of a successful, fast-growing start-up. To excel in this role, the ideal candidate will have four years providing administrative support to C-level or comparable level executives with a high level of professionalism, acting as a source of efficiency and organization.

Candidates should be highly motivated, friendly, and love working on a team. You should operate with integrity, and execute with good judgment and discretion. Must be tech-savvy with great attention to detail. Candidates must be comfortable working in a fast-paced, high-growth startup environment.

This role is based in New York City in the Flatiron district. We support a hybrid model where you can either work at our office or from home.

What You'll Do

• Provide comprehensive administrative support to the CEO, and to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Provide sophisticated calendar management for the CEO to ensure effective use of his time. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements; schedule internal and external appointments, conferences, media engagements, special events, and more
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Maintain and refine internal processes that support the executive team, coordinating internal and external resources to expedite workflow
• Compose and edit emails, memos, agendas, meeting minutes, and other documents as needed
• Plan and orchestrate work to ensure the CEO’s priorities are met, organizational goals are achieved, and best practices are upheld

Candidate Requirements

• 4 years of administrative support to C-level (or comparable level) management, startup environment preferred
• Responsiveness is a must
• Ability to maintain with a high level of integrity and discretion in handling confidential information is a must
• Strong Excel and PowerPoint skills
• Concise, professional, and authentic communicator both verbally and in written communication
• Analytical and detail oriented with the ability to multi-task
• Able to intuitively shift priorities at any given moment

Benefits

• Medical, dental (free), vision (free), life (free), long-term disability (free) insurance are provided
• 401k with 4% company match
• 25% off purchases on kaiyo.com
• Gym reimbursement