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Administrative Assistant

Chicago, IL | Full Time
6 Days Ago

Job Description

Job Purpose The Administrative Assistant is responsible for providing administrative support for management including filing, invoice processing, coordinating travel arrangements, expense reporting, meeting planning and ordering office supplies. The Administrative Assistant also prepares reports, presentations and other materials. Essential Responsibilities Greets vendors, clients, and visitors and contacts the necessary associate to escort them. Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinates related arrangements. Designs presentation slides with original graphic content for a variety of audiences. Provides administrative support including creation and maintenance of reports, charts, spreadsheets, documents and presentations. Creates and maintains department metrics and performance indicators. Establishes, maintains and updates files and records. Sends company-wide announcements and/or informational emails. Processes financial documents including department invoices and executive expense reports. Screens, organizes and prioritizes phone calls, visitors and incoming mail. Coordinates office moves, new hire workspace, and minor office reconstruction. Assists with special projects as required. Order supplies for the office. Other Duties Performs other duties and/or projects as assigned. Knowledge, Skills and Abilities Solid written and verbal communication skills including the ability to edit and compose correspondence. Solid interpersonal skills and ability to communicate effectively with senior management and peers. Solid PC skills including Microsoft Office software and other relevant software applications. Ability to prioritize, coordinate multiple activities and follow up on projects with minimum supervision. Ability to handle sensitive confidential information. Must be detail oriented and focused on accuracy. Qualifications H.S. Diploma or equivalent (G.E.D.). required. Associate's Degree preferred. 3 years of related experience required. #LI-KL1 We don't just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products and our community. Jackson is proud to be an equal opportunity workplace. The Company subscribes to and endorses federal and state laws and regulations relating to equal employment opportunity for all persons without regard to race, color, religion, gender, age, national origin, legally-recognized disability, marital status, legally-protected medical condition, citizenship, ancestry, height, weight, sexual orientation, veteran status, or any other factor not related to the needs of the job. The Company is committed to a policy of equal opportunity. Company facilities and campuses are tobacco-free environments.

Skills for Administrative Assistant

The job skills required for Administrative Assistant include Administrative Support, Microsoft Office, Verbal Communication, Presentation, detail oriented, Communicates Effectively etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Administrative Assistant

The following is the career advancement route for Administrative Assistant positions, which can be used as a reference in future career path planning. As an Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant. You can explore the career advancement for an Administrative Assistant below and select your interested title to get hiring information.