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Description
The purpose of J-U-B ENGINEERS, Inc. (J-U-B) is “Helping Each Other Create Better Communities.” We foster a supportive and team-oriented environment to solve problems that improve society – while providing employees growth opportunities. Our Fort Collins, Colorado office is hiring a part or full-time Administrative Assistant to support our staff of 25 employees with many varied and detail-oriented tasks.
The administrative assistant will perform a variety of duties and responsibilities. Main responsibilities include, but are not limited to:
· Answer and route office phone calls promptly, correctly and in a courteous manner
· Schedule meetings, office events, order food, and run errands
· Transcribe and distribute meeting agendas/action item lists and minutes. Attend meetings with clients and internal staff
· Review and distribute mail and ship packages
· Monitor, order, and purchase office supplies as needed
· Make travel arrangements and training registrations
· Resolve issues with and maintain office equipment and supplies
· Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment
· Partner with managers, engineers, and staff to understand needs and provide support including technical document review and distribution, cost worksheets, project tracking, and technical specifications
· Complete special project assignments, such as compiling, printing, binding, and document delivery
· Ownership of conference room and kitchen to include organizing and straightening.
· File management (paper and digital), including archiving
· Communicate with corporate administrative staff and distribute important information to Fort Collins team
· Coordinate fleet vehicle maintenance
· Communicate any building related issues to landlord and follow up on items
· Assist with office relocation coordination
· Organize and schedule submittal packets and information, assist with proposal drafts and graphics
· Assist project accountant as needed
Wage Range $19- $23/hr. Determined by experience. In addition to your great salary, J-U-B also offers a competitive benefit package including bonuses for qualified employees, a flexible work schedule, and the ability to work in a team-centered, collaborative, and supportive atmosphere.
To apply for this challenging position, please visit www.jub.com
Requirements
· 2 years of customer service or professional office experience
· Minimum High School diploma or equivalent
· Must have valid driver’s license
· Must be proficient with Microsoft Office Suite programs (mainly Word, Excel, and Outlook) and Adobe Acrobat
· Demonstrated attention to detail, self-motivation, and initiative
· Team-oriented focus with an interest in making J-U-B successful
· Basic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plus.
· State of Colorado Notary commission preferred, but not required
· Technical writing skills are a plus
Full Time
Business Services
$43k-53k (estimate)
03/20/2023
05/28/2023
web.jub.com
POCATELLO, ID
200 - 500
1996
MARLA VIK
$50M - $200M
Business Services