Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm providing technical, scientific, and financial expertise across all assets and value at risk. Our professionals serve as trusted advisors to organizations facing high-stakes events demanding urgent attention, staunch integrity, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations. We have over 100 locations worldwide. We are highly committed to all members of our community, both employees and clients. Our organization focuses on promoting a sense of community and inspiring our people to achieve results that exceed goals.

We are seeking an Administrative Professional to join our Financial Investigations team. This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the Financial Investigations team, whose responsibilities extend beyond those of traditional Administrative Assistant. This person will be supporting multiple members of our executive team. The ideal person for this role will need to not only have a strong grasp of administrative tasks, but also be flexible and a strategic thinker able to take on a variety of tasks.

Job Responsibilities:

• Work closely and effectively with executives and team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Schedule/organize meetings/conference attendance with both internal and external clients.
• Monitor, prioritize, organize, and facilitate daily workflow in order to meet project deadlines. This includes all administrative tasks including scheduling executives’ meetings, calendar management, making business meal reservations, etc.
• Establish and maintain rapport with staff, clients, and others.
• Provide general office support such as reception, support during meetings, answering calls, taking messages, ordering supplies, shipping packages, document/scanning production requests, etc.
• Word processing using firm branding to format/edit letters, reports, invoices, and correspondence from draft to client-ready stage. This includes, but is not limited to, drafting, editing, or proofreading materials, recommending changes, and acting as a liaison role working with corporate business development staff to execute projects in a timely manner.
• Assist in tracking and recording executives professional credentialing activities i.e. Continuing professional education tracking for CPAs, professional memberships, etc.
• Prepare, submit and maintain time records and expense reports as needed.
• Data entry-set up, maintain, and ensure that files are kept current including classifying, arranging, filing, and storing information.
• Arranging/coordinating travel plans, preparing itineraries, plan events and agendas for leadership team.

• Conduct research and compile relevant information regarding existing and prospective clients, competitor activity, and industry and market trends to aid in the development of marketing plans.
• Perform other marketing and business development-related responsibilities and projects, as necessary.

Required Qualifications:

• Bachelor’s Degree from an accredited college or university.
• Minimum of three to five years of relevant work experience, preferably as a paralegal or in a professional services organization supporting senior management positions in a large organization.
• Strong written, verbal, interpersonal communication skills, high level of attention to detail and meticulous follow-through.
• Ability to follow directions, multitask, and work both quickly and independently within a framework in which priorities often shift and/or conflict.
• Proficiency in Microsoft Office Suite is required and have the ability to embrace new technology.
• Willingness to work collaboratively as a member of a team with a positive, can-do attitude.
• Demonstrable job stability.

Preferred Qualifications:

• Experience as a paralegal.
• Knowledge of programs such as NetSuite, Dynamics 365, Concur.
• Experience approving invoices and drafting invoices for clients.

Physical and Mental Job Qualifications:

• Prolonged periods sitting at a desk and working on a computer.

J.S. Held is dedicated to becoming the global leader in providing multi-disciplinary consulting services to the construction, government, healthcare, industrial, insurance, energy, legal, and technology, communities. We have diverse practice areas including Construction Advisory, Financial Investigations, Forensic Accounting & Economics, Forensic Architecture & Engineering, Surety, Environmental Health & Safety, Equipment, Toxicology, and Building & Property Consulting, among other disciplines. J.S. Held is devoted to recruiting and cultivating top industry talent to build a collaborative and diverse team of experts. We leverage our experience to provide local, cost-efficient solutions and an unrivaled client experience.

Our mission is to serve as trusted, expert advisors to organizations around the world facing high-stakes situations that demand urgent attention, exceptional knowledge, staunch integrity and objective, clear-cut analysis and advice.

Some of the Benefits We Have Include:J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

• Our flexible work environment allows employees to work remotely, when needed
• Generous PTO Policy
• Medical, Dental, and Vision Insurance
• 401k Match
• Commuter Benefits

A reasonable estimate of the salary range for this role is $75,000 - $100,000. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein.

Please explore what we’re all about at www.jsheld.com. We are proud to be an EEO/AA employer.

EEO and Job Accommodations:

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email jobs@jsheld.com and include “Applicant Accommodation” within the subject line with your request and contact information

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