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Contracts Administrator

Waltham, MA | Full Time
12 Days Ago

Job Description

We exist to empower the life changing impact of mastering a trade.


At Cannistraro, a trade is any skill, in any role, contributing to our company’s betterment and to the care of our customers. Everyone at Cannistraro works in a trade; we believe that everyone can maximize the value of their contributions and most significantly improve their own wellbeing by continuously sharpening their craft and growing in their trade.


We support this journey by advancing craftsmanship and shining a bright light on the importance of progress and professionalism in the Architecture, Engineering and Construction industry. We treat all team members like family and provide the best possible training and coaching. We nurture trusting and highly valued business partnerships in order to create opportunities for everyone to thrive.


Currently, we are seeking a Contract Administrator to join our Legal group!  The Contracts Administrator will work with Project Managers and group Admins to prepare, execute, and monitor contracts received from our clients/customers to ensure they executed properly and timely.  This position is responsible for ensuring our standard subcontracts are modified to accommodate requirements from our customers’ contracts, verify that subcontractor insurance certificates are correct and inputted into software system, as well as assisting with change orders, purchase orders, and subcontract requests.


In this role you will:

  • Manage the in-house contract review and approval process.
  • Obtain bonds and certificates of insurance (COI’s) from
  • service providers to forward to customers with approved contracts.
  • Monitor process to ensure customers return fully executed contracts to us.
  • Execute miscellaneous contract exhibit forms, documents, and certificates.
  • Review and help process lien waivers.
  • Assist Accounting in compliance management and help follow up on the return of Insurance certificates, Purchase Orders, Subcontracts and change orders.
  • Perform job closing activities as needed for Accounting Dept.
  • Provide and issue insurance certificates to Clients
  • Maintain detailed and organized files.
  • Ensure customers return fully executed contracts.
  • Ensure all documentation is saved in the system and updated
  • Process warranties/guarantees.
  • Assist Deputy General Counsel with the review of customer contracts.
  • Work with Accounts Receivable to draft and submit demand letters and complaints.
  • Draft and mail out responses to Letters of Intents we receive.
  • Perform other related duties as necessary or assigned.


A successful candidate will have:

  • Bachelor's Degree or equivalent experience in a related field.
  • Demonstrates organizational skills.
  • Demonstrates an attention to detail.
  • Demonstrates and ability to manage shifting priorities.
  • Demonstrates written and verbal communication skills
  • Excellent computer skills.
  • Demonstrated supervisory and people skills.
  • Ability to work independently and maintain work flow processes.
  • Construction contract experience preferred.

Physical Requirements

Sedentary Work – Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. 

Our Commitment to Diversity, Equity, and Inclusion

We are steadfastly committed to protecting and promoting the safety, wellbeing, and career longevity of all Cannistraro employees regardless of age, race, ethnicity, gender, or sexual orientation. We do not tolerate discrimination or harassment of any kind. We are dedicated to bringing this attitude into action, and positively changing the arc of our industry.

J.C. Cannistraro, LLC is an equal opportunity employer. All applicants will be considered for employment without attention to race, age, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, parental and marital status, genetic information, disability or protected veteran status.  If you require accommodation due to a disability to complete the application process, please contact Human Resources at 617-926-0092 or submit a request in writing to  J.C. Cannistraro, LLC is an E-Verify Company.

Company Overview

  • Website
  • Headquarters EAST WATERTOWN, MA
  • Size 200 - 500
  • Founded 1963
  • Type
  • Revenue $200M - $500M
  • Industry Construction
  • About j.c. cannistraro llc

Skills for Contracts Administrator

The job skills required for Contracts Administrator include Accounting, Verbal Communication etc. Having related job skills and expertise will give you an advantage when applying to be a Contracts Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Contracts Administrator. Select any job title you are interested in and start to search job requirements.

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Career Path for Contracts Administrator

The following is the career advancement route for Contracts Administrator positions, which can be used as a reference in future career path planning. As a Contracts Administrator, it can be promoted into senior positions as a Contracts Administrator IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Contracts Administrator. You can explore the career advancement for a Contracts Administrator below and select your interested title to get hiring information.