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Operations Support Specialist
Ivy Prep Academy Atlanta, GA
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$78k-95k (estimate)
Full Time 4 Days Ago
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Ivy Prep Academy is Hiring an Operations Support Specialist Near Atlanta, GA

JOB SUMMARY: The Operations Support Specialist supports the administrative and operational support needs of the school administrators and operations department.ESSENTIAL DUTIES:

  • Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, scholars, and parents of the school.
  • Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school.
  • Frequently exercise independent judgment within the scope and authority granted by the Operations Manager
  • Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.
  • Assist in monitoring the school calendar of events and use of facilities.
  • Arrange appointments and maintain a schedule for the office staff as needed.
  • Manage announcements as needed.
  • Manage scholar locker rental.
  • Order and maintain office supplies.
  • Manage and complete lamination requests
  • Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
  • Receive and distribute mail and packages daily
  • Communicate to the Operations Manager and Director of Operations any unusual situations.
  • Assist Administration in handling interruptions and emergencies, calling for assistance when needed.
  • Attend required staff meetings and serve, as appropriate, on staff committees.
  • Keep informed about school and district activities, requirements of the law and code, Board policy and regulations, and other information necessary for the functioning of the office.
  • Continue to grow through collaboration with fellow staff members and participation in appropriate staff development and workshop programs.
  • Display ethical and professional behavior in working with everyone who communicates or is associated with the office.
  • Serve as a role model for scholars and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic.
  • Protect confidentiality of records and information about scholars and staff and use discretion when sharing any such information within legal confines.
  • Assist the school nurse with contacting parents of scholars that are ill, as needed
  • Ensure that all communications from the office meet proper written and oral English standards.
  • Maintain copiers daily
  • Perform other duties as assigned
  • Assist with attendance recording
    • Prepare and send scholar attendance letters for the purpose of meeting state, federal and/or network requirements.
    • Receive and document scholar absence notices
REQUIRED SKILLS ABILITIES:
  • Strong verbal and written communication skills.
  • Organized planner with a proven ability to multitask, take initiative, prioritize effectively, and deliver for multiple stakeholders on deliverables and deadlines.
  • Strong work ethic.
EDUCATION AND EXPERIENCE:
  • High School Diploma or GED required
  • Minimum 2 years in a similar role

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Job Summary

JOB TYPE

Full Time

SALARY

$78k-95k (estimate)

POST DATE

03/25/2024

EXPIRATION DATE

04/10/2024

WEBSITE

ivyprepacademy.net

HEADQUARTERS

Honolulu, HI

SIZE

<25

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If you are interested in becoming an Operations Support Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Operations Support Specialist for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Operations Support Specialist job description and responsibilities

Operations Support Specialist processes information to include sorting, coding, entering, modifying, deleting, filing and retrieving data; establishing new files and new filing systems.

03/07/2022: Worcester, MA

Monitor system operations and troubleshoot problems.

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Operations support specialists perform a range of administrative support tasks.

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Organizations will need to hire more operations support specialists to oversee the work done by outside vendors.

04/18/2022: Port Arthur, TX

Operations support associates also might do everything from taking minutes at meetings to reminding their bosses of the day’s agenda.

03/24/2022: Frankfort, KY

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Operations Support Specialist jobs

Operations support associates come from a variety of backgrounds and education levels.

02/19/2022: Newark, NJ

Operations Support Specialist work requires a general knowledge of office machines and procedures, attention to detail.

02/13/2022: Port Arthur, TX

This job requires physical strength and agility to transport boxes of materials and supplies

02/25/2022: San Diego, CA

You need a good organizational skills to give and receive information and coordinate with other staff, students and public

04/11/2022: Dayton, OH

The duties of an operations support specialist depend on one's line of work or industry of employment. Typically, their responsibilities revolve around addressing issues and concerns.

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Step 3: View the best colleges and universities for Operations Support Specialist.

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